Color copier lease agreements typically range from $150-600 per month depending on speed, features and volume requirements. Here’s what you need to know:
- Term Length: Most leases run 36-60 months
- Monthly Cost: $150-300 for moderate volume; $400-600+ for high-speed models
- What’s Included: Often covers maintenance, toner, and repairs
- End Options: FMV (return/purchase at market value) or $1 buyout (own it)
- Typical Volume: 5,000-10,000 copies per month for mid-range models
When your office needs reliable color printing capabilities but you’re hesitant about the upfront investment, a color copier lease provides a practical solution. Modern color multifunction devices combine printing, scanning, copying and faxing in one networked machine – but they come with significant price tags when purchased outright.
Leasing offers predictable monthly payments instead of a large capital expenditure. For mid-sized businesses like yours in Florida, this approach preserves cash flow while ensuring access to current technology. About 8 out of 10 office copiers are acquired through leasing arrangements, making it the standard approach for most organizations.
The beauty of leasing is flexibility. You can upgrade as technology improves or your needs change. Most leases include maintenance agreements that cover service, parts and supplies – eliminating unexpected repair costs that plague older purchased equipment.
“Leasing a copier is definitely the best choice if you understand your needs for a set period of time,” notes one industry expert. This rings especially true for color devices, which typically have higher supply costs but deliver professional-quality documents that improve your company’s image.
Before signing any agreement, be sure to negotiate terms including maintenance coverage, copy allowances, and end-of-lease options. The right lease structure can save thousands over the equipment’s lifetime.
What Is a Color Copier Lease and How It Works
Think of a color copier lease as renting your office’s multifunction printer instead of buying it outright. You make regular monthly payments for a set period, and in return, you get to use a high-quality color device without the hefty upfront cost. The best part? Most leases include maintenance and supplies, so there’s no scrambling when something goes wrong or toner runs low.
Most color copier leases run between 36 and 60 months. While 36-month terms are the industry standard for Fair Market Value (FMV) leases, many of our Florida clients at Advanced Business Solutions find that longer 48 or 60-month terms offer more breathing room in their monthly budgets. In our experience, a 60-month lease often hits the sweet spot – affordable payments while still keeping pace with technology changes.
When signing your color copier lease, you’ll typically choose between two main structures:
- Fair Market Value (FMV) Lease: This gives you lower monthly payments with flexible end-of-lease options. When your term ends, you can return the equipment, buy it at its current market value, or upgrade to newer technology. It’s perfect if you like having the latest features every few years.
- $1 Buyout Lease: Your monthly payments will be a bit higher, but when the lease ends, you own the equipment for just $1. This makes sense if you plan to keep your copier for the long haul.
Most leases bundle in service agreements covering maintenance, repairs, and toner supply. This is either included in your monthly payment or calculated based on your actual usage through a cost-per-page model. Either way, you’re protected from unexpected repair bills.
Getting approved for a color copier lease usually involves a credit check. If your business has been around for 3-5 years, approval is generally straightforward. Newer businesses might need additional guarantees – we can walk you through options if that’s your situation.
Your lease will specify a monthly copy allowance – maybe 5,000 color pages per month. Go over that, and you’ll pay an overage charge. That’s why we take time to help you accurately estimate your usage before signing anything.
Color Copier Lease Cost Drivers
Several factors determine what you’ll pay each month for your color copier lease:
Print speed matters – faster machines cost more. A small office typically needs 20-30 pages per minute, while busy environments might require 40-70 ppm. Each speed upgrade adds to your monthly cost.
The features you choose significantly impact price. Advanced scanning capabilities, finishing options like stapling or booklet making, and mobile printing all add to the lease cost. We help our Florida clients identify which features deliver real value versus those that might just be nice-to-haves.
Brand choice affects pricing too. Premium brands like Canon and Ricoh often have higher lease rates, but they may offer better reliability and print quality. It’s similar to choosing between car brands – there are budget options and luxury models.
Your expected print volume is crucial. A machine built for 10,000 monthly pages costs less than one designed for 50,000+ pages, but using a lower-capacity machine for high-volume needs leads to frequent breakdowns and frustration.
Don’t forget about cost-per-page considerations. Color printing typically costs 6-9 cents per page, while black and white runs about 1 cent or less. This affects your total monthly expense beyond just the lease payment.
We’ve seen many Florida businesses overpay by leasing equipment with unnecessary bells and whistles. Conversely, underestimating your needs can create workflow bottlenecks and surprise overage charges. We’ll help you find the right balance.
Color Copier Lease vs Purchase
Deciding whether to lease or buy your color copier comes down to a few key factors:
Leasing preserves your cash flow. Instead of a large upfront purchase ($5,000-$50,000+ for quality color devices), you get predictable monthly payments that are easier to budget for. This keeps your capital free for other business investments.
Tax treatment differs significantly. Purchased equipment depreciates quickly, often losing half its value in the first few years. Meanwhile, lease payments are typically fully tax-deductible as a business expense. Section 179 deductions may allow immediate write-offs for purchased equipment, but it’s worth checking with your CPA for specifics.
Technology flexibility is a major leasing advantage. With a lease, you can upgrade to newer models every 3-5 years. Purchased equipment often becomes outdated while you’re still using it, leaving you stuck with yesterday’s technology in tomorrow’s business environment.
When considering total cost of ownership, the math gets interesting. While leasing costs more if you keep the same machine forever, most businesses don’t. The average purchased copier stays in service for about 78 months, while leased copiers typically get upgraded around 42 months. Factor in rising maintenance costs as equipment ages, and the price difference narrows considerably.
For Florida businesses with stable, predictable printing needs who plan to keep equipment 5+ years, purchasing might make sense. However, for most organizations with evolving needs, color copier leases provide greater flexibility and more predictable budgeting. Copier Lease vs Buy: Key Pros & Cons for Business offers more detailed guidance on making this important decision.
Calculating the True Cost of a Color Copier Lease
Understanding the complete cost of a color copier lease requires looking beyond the advertised monthly payment. Here’s how to calculate what you’ll really pay:
Base monthly lease payment: $150-600 depending on equipment specifications
- Service agreement costs (if not included)
- Potential annual maintenance escalation (typically 10% per year if not negotiated out)
- Insurance costs (or surcharges if you don’t add the leasing company to your policy)
- Potential shipping/return fees at lease end ($400-800)
- Overage charges for exceeding monthly print allowances
Let’s compare a typical FMV lease versus a $1 buyout for a mid-range color multifunction device:
| Factor | FMV Lease | $1 Buyout Lease |
|---|---|---|
| Base Monthly Payment | $250 | $275 |
| Term | 48 months | 48 months |
| Total Base Payments | $12,000 | $13,200 |
| End-of-Lease Purchase | ~$1,500 (15% of original value) | $1 |
| Total Cost (if purchasing) | $13,500 | $13,201 |
This simplified example shows why a $1 buyout might be advantageous if you plan to keep the equipment. However, most businesses prefer the FMV option because they upgrade at lease end rather than keep aging technology.
At Advanced Business Solutions, we provide Florida businesses with transparent pricing that includes all potential costs. We’ve found that many clients appreciate knowing the full financial picture rather than being surprised by hidden fees later.
Managing Copy Volumes to Avoid Overage
One of the most common pitfalls in color copier leasing is underestimating your monthly print volume, resulting in costly overage charges. Here’s how to manage this effectively:
Accurate Volume Assessment: Before signing a lease, conduct a thorough analysis of your current printing habits. Most modern copiers provide usage reports, or we can help you estimate based on paper purchases and department needs.
Seasonal Adjustments: Many businesses experience fluctuating print volumes throughout the year. For example, accounting firms print more during tax season, while educational institutions have higher volumes during certain semesters. At Advanced Business Solutions, we offer quarterly reviews to adjust copy allowances for seasonal Florida businesses.
Right-Sizing Equipment: Choosing the appropriate device for your volume is crucial. A machine rated for 10,000 monthly pages will struggle and require more service if consistently pushed to 15,000 pages. Conversely, paying for a 50,000-page capacity when you only need 5,000 wastes money.
Color Management: Color pages typically cost 6-9 times more than black and white. Implementing print policies that default to monochrome for internal documents while reserving color for client-facing materials can significantly reduce costs.
Monitoring Tools: Modern copiers include usage tracking software that alerts you when approaching monthly limits. We recommend reviewing these reports monthly to identify trends and potential issues before they become expensive problems.
By properly managing your copy volumes, you can avoid the surprise of overage charges that can sometimes double your expected monthly costs.
Approvals & Financing Tips
Securing approval for a color copier lease isn’t always straightforward, especially for newer businesses. Here’s what you need to know:
Business Credit Requirements: Most leasing companies prefer businesses with at least 3-5 years of operating history and good credit. However, at Advanced Business Solutions, we work with multiple financing partners to accommodate various credit profiles throughout Florida.
Personal Guarantees: For newer businesses or those with limited credit history, a personal guarantee is often required. This makes the business owner personally responsible for the lease payments. After 12 months of on-time payments, you can often negotiate to have this requirement removed.
Options for Startups: If your business is less than two years old, you might face higher rates or larger security deposits. Consider:
- Shorter lease terms (24-36 months)
- Refurbished equipment to lower costs
- Larger first-payment security deposits
Lease Buyouts: If you’re currently in a lease with another provider, we can often arrange a competitive buyout to transition you to newer equipment. This works best when you have fewer than 24 months remaining on your current lease.
Refinancing Options: If interest rates drop significantly during your lease term, some leasing companies offer refinancing options. While not as common as mortgage refinancing, this can sometimes lower your payments mid-lease.
Approval decisions consider multiple factors beyond just credit score, including time in business, industry stability, and overall financial health. We pride ourselves on finding creative financing solutions for Florida businesses that might not qualify through traditional channels.
Comparing Lease Structures & Terms
When it comes to color copier leases, you’ve got options – and choosing the right one can save your business thousands. Let’s break down these choices in plain English:
Fair Market Value (FMV) Lease gives you the lowest monthly payments – it’s like leasing a car where you don’t own it at the end. When your lease wraps up, you can simply return the equipment, buy it at whatever it’s worth then (usually 10-15% of what it cost new), or upgrade to something shiny and new. Most of our Florida clients choose this option because it provides maximum flexibility to keep up with changing technology.
Capital Lease/$1 Buyout works more like buying on an installment plan. Your monthly payments will be a bit higher, but at the end, you own the machine for just $1. This makes perfect sense if you’re confident you’ll want to keep that specific model for the long haul.
Short-Term Rental might be your best bet for temporary situations. Need extra printing capacity for a big project or seasonal rush? These rentals run from a week to several months with no long-term commitment – though you’ll pay premium rates for that flexibility.
Managed Print Services (MPS) takes a different approach by bundling everything – the equipment, all supplies, and service – into one simple per-page cost. While not technically a lease, it offers similar benefits with even more straightforward budgeting.
Don’t overlook refurbished equipment as an option. At Advanced Business Solutions, we offer certified pre-owned machines that can slash your monthly payments by 30-50% while still delivering reliable performance. These undergo rigorous testing and come with the same service guarantees as new equipment.
The length of your lease significantly impacts what you’ll pay each month. While 36 months is the industry standard, stretching to 48 or 60 months can reduce your monthly payments by 15-25%. Just remember that longer terms mean you’re committed to the same technology for an extended period – so balance those lower payments against how quickly your business needs evolve.
Hidden Clauses to Watch For
The devil’s in the details when it comes to color copier lease agreements. Here are the sneaky clauses that could come back to haunt you:
Evergreen Renewal Clauses are perhaps the most dangerous. These automatically extend your lease (often for another full year) if you don’t send written notice within a specific window – typically 90-180 days before your lease ends. We recommend setting multiple calendar reminders at least 120 days before expiration so you don’t miss this critical deadline.
Automatic Annual Increases can quietly inflate your costs year after year. Many service agreements include automatic 10% annual increases in maintenance costs. At Advanced Business Solutions, we help our Florida clients negotiate to remove these increases entirely or at least cap them at a more reasonable percentage.
Bundled Service Pitfalls emerge when maintenance is rolled into your lease payment. If your print volume decreases, you’re still paying for copies you’re not making. We typically recommend keeping maintenance agreements separate from the lease itself, giving you flexibility to adjust as your needs change.
Performance Guarantees should be written into any quality lease agreement. These require the vendor to replace equipment if it consistently fails to meet specifications. Without this protection, you could be stuck with a problematic machine for years.
Insurance Requirements in most leases mandate that you maintain insurance on the equipment and add the leasing company as a loss payee. Forget this step, and they’ll likely charge you for their own insurance at premium rates.
Shipping and Return Conditions often surprise lessees at the end of the term. Understand who pays for shipping (typically you) and what condition the equipment must be in. Some contracts include excessive “refurbishing” charges for normal wear and tear.
A careful review of these clauses before signing can save your business thousands over the lease term. We’re happy to help you steer this fine print – it’s one of the ways we provide extra value to our clients.
End-of-Lease Options for Your Color Copier Lease
As your color copier lease approaches its final months, you’ll need to make some important decisions. Understanding your options well in advance helps you avoid automatic renewals and plan your next steps:
Return Logistics involve more than just saying goodbye to your copier. You’ll typically be responsible for packaging and shipping costs ($400-800), and the lease specifies the required return condition. Don’t be caught off guard by these end-of-lease expenses.
Purchase Option lets you keep the equipment you’re already familiar with. With an FMV lease, you can buy at current market value (typically 10-15% of original cost) – and this price is often negotiable since the leasing company has little interest in taking back used equipment. With a $1 buyout lease, you simply pay your dollar and it’s yours.
Renewal offers a middle path where you extend the existing lease, usually month-to-month or for a shorter fixed term at a reduced rate. This makes sense when the equipment still meets your needs and performs reliably.
Upgrade is what most businesses choose, replacing older technology with newer, more efficient models on a fresh lease term. This is particularly beneficial with color technology, which continues to improve in quality, speed, and efficiency.
Letter of Intent (LOI) Timing is critical to avoid automatic renewals. Submit this formal document stating your intentions 90-120 days before lease expiration. At Advanced Business Solutions, we help our Florida clients manage this process to ensure compliance with lease terms and deadlines.
Shipping Preparation requires several steps if you’re returning the equipment:
- Securely erase all data from the device’s hard drive
- Remove any personal paper trays or accessories not included in the original lease
- Properly package the equipment to prevent shipping damage
- Obtain tracking information and delivery confirmation
We recommend planning your end-of-lease strategy at least six months in advance. This gives you time to evaluate new technology options and make the best decision for your evolving business needs. Many of our clients appreciate our lease-end planning assistance – it’s one less administrative burden on your plate.
Negotiating Your Color Copier Lease Like a Pro
Getting the best deal on your color copier lease doesn’t happen by accident. It takes a bit of homework and some friendly negotiation skills. Here’s how to make sure you’re getting the most value for your dollar:
Always gather at least three quotes before making a decision. Having alternatives in hand gives you real negotiating power and helps you spot when something seems too expensive (or suspiciously cheap). At Advanced Business Solutions, we actually encourage our Florida clients to compare our transparent pricing with others – we’re confident in the value we provide.
Service level agreements deserve your attention during negotiations. While “next business day” service is standard, businesses that can’t afford downtime should push for same-day service guarantees. Be specific about what “response” means too – is it just a phone call, or will a technician actually show up at your office? That distinction makes all the difference when you’re staring at a machine that won’t work.
Supply auto-shipment is a feature worth requesting. Nothing kills productivity faster than running out of toner in the middle of an important project. Our Florida clients especially appreciate automatic toner monitoring during busy seasons when ordering supplies often falls to the bottom of the priority list.
Upgrade flexibility can be negotiated into your agreement, allowing you to transition to newer technology before your lease ends. This becomes particularly valuable if you’re considering a longer lease term to secure lower monthly payments.
Try to keep your maintenance agreement separate from the actual equipment lease. This gives you the freedom to adjust service levels or even switch service providers if you’re not getting the support you need, without affecting your equipment financing.
Those automatic annual increases in your maintenance agreement? They’re not set in stone. The standard 10% annual bump can often be negotiated down or even eliminated completely if you ask.
The end-of-lease notice period is another area where a small negotiation can save big headaches. The standard 90-180 day notification window can be challenging to track, so try to negotiate it down to a more manageable 60 days.
Don’t forget about return shipping costs. These can run $400-800 at lease end, so try to include them in your initial agreement rather than facing a surprise expense years later.
Questions to Ask Before Signing
Before you put pen to paper on your color copier lease, make sure you get clear answers to these critical questions:
- What’s your guaranteed uptime percentage? The industry standard hovers between 95-98%, but if your business can’t function without printing, you might need stronger guarantees.
- How quickly will you replace equipment that can’t be fixed? Look for promises of temporary replacements within 1-2 business days.
- What happens to my data during service calls and when the lease ends? Ensure there are secure data wiping protocols that meet your industry’s regulations.
- What exactly do I need to insure, and when? Get specific about coverage requirements and deadlines for providing insurance proof.
- When exactly can I notify you about my end-of-lease plans? Many leases create a narrow 30-day window (between 90 and 60 days before expiration) for notifications.
- Are there hidden fees I should know about? Document processing or origination fees ($70-135) often appear at signing but can be negotiated away.
- What if my printing needs change during the lease? Understand how mid-lease volume adjustments work before you need them.
- What staff training is included? Comprehensive training ensures you’re actually using all those features you’re paying for.
- Which supplies are included and which aren’t? Typically toner is covered but paper and staples aren’t – clarify to avoid confusion.
- What condition must the equipment be in when returned? Understanding packaging and shipping expectations helps avoid end-of-lease penalties.
At Advanced Business Solutions, we walk our Florida clients through these questions during our consultation process. We believe you should know exactly what you’re signing before you sign it.
Tax & Accounting Impacts
The way you structure your color copier lease can significantly impact your financial statements and tax situation:
Operating leases and capital leases are treated quite differently from an accounting perspective. With operating leases (typically FMV leases), your payments show up as regular expenses on your income statement but don’t appear on your balance sheet. Capital leases (usually $1 buyout leases) put both an asset and a liability on your balance sheet, with depreciation and interest expenses flowing to your income statement.
The monthly payment structure of leasing creates a steady stream of tax deductions throughout the lease term, as these payments are typically fully deductible as business expenses in the month they’re paid.
Some businesses specifically choose operating leases to keep debt off their balance sheet, which can improve financial ratios when applying for loans or lines of credit. However, recent accounting standards changes (ASC 842) now require most leases to appear on the balance sheet in some form.
For certain lease types – particularly those where you’ll own the equipment at the end, like $1 buyout leases – you might qualify for Section 179 deduction treatment. This could allow you to deduct the full cost in year one rather than spreading deductions over the entire lease term.
Tax laws and accounting standards change frequently, so we always recommend chatting with your CPA before finalizing your lease structure. They can provide guidance specific to your financial situation and help you make the optimal choice.
For our Florida clients, especially those in seasonal businesses like tourism or agriculture, the predictable expense pattern of leasing helps create more consistent tax deductions compared to large one-time purchases that create deduction spikes.
Managing Your Lease: Maintenance, Security, and Compliance
Taking care of your color copier lease is a lot like maintaining a car – regular attention prevents breakdowns and extends its life. The good news? Modern technology makes this easier than ever.
Today’s smart copiers practically take care of themselves through automatic toner monitoring. When supplies run low, your machine sends an alert and replacement toner arrives before you even realize you need it. Our Florida clients love this feature – no more emergency runs to the office supply store or frustrating “out of toner” messages during important print jobs!
Remote diagnostics take this convenience even further. Your copier can actually detect potential problems before they cause a breakdown, allowing our technicians to perform preventive maintenance during your off-hours. Think of it as your copier getting a health check-up without disrupting your workday.
Regular firmware updates are another critical maintenance aspect that’s often overlooked. These updates not only improve functionality but also patch security vulnerabilities. Your service agreement should include keeping your system current – something we handle automatically for our clients.
Speaking of security, if your business handles sensitive information (and let’s face it, most do), your copier needs to comply with regulations like HIPAA or PCI. Modern color copier systems include robust security features like secure print release (documents only print when you’re physically at the machine), data encryption, user authentication, and detailed audit trails of all copying activities.
All modern copiers contain hard drives that store images of documents. Regular secure wiping of these drives prevents potential data breaches – a service we include in routine maintenance for all our Florida clients, especially those in healthcare, financial services, and legal fields where data protection isn’t just important, it’s mandatory.
Best Practices for Day-to-Day Management
Getting the most from your color copier lease means paying attention to how it’s used every day. Start with thorough training – not just when the machine is installed, but refresher sessions every 6-12 months. This addresses staff turnover and helps everyone use advanced features they might otherwise ignore.
Color printing costs significantly more than black and white (6-9 times more!), so consider setting user or department quotas. Many of our clients save thousands annually by simply reserving color for client-facing documents while using black and white for internal use.
Establish clear printing policies that everyone understands. Default to duplex printing to cut paper costs in half. Set black and white as the default, requiring a deliberate choice for color. Route large jobs to the most efficient devices. And perhaps most importantly, encourage digital workflows instead of printing whenever possible.
Enable those energy-saving features! Sleep mode and auto-shutdown during nights and weekends not only reduce electricity consumption but also extend the life of key components. It’s better for the environment and your budget.
Take advantage of the remote monitoring capabilities we mentioned earlier. Many issues can be resolved without waiting for a technician visit, keeping your team productive. And don’t forget to submit meter readings on schedule – estimated billing might not reflect your actual usage, potentially costing you more.
At Advanced Business Solutions, we help our Florida clients implement these best practices from day one, ensuring they get maximum value from their color copier lease investment.
Transitioning at Lease End
When your lease term approaches its end, proper handling of the transition protects your business from unexpected costs and security risks.
First and foremost, ensure all stored data is securely erased before returning any equipment. This isn’t just good practice – it’s essential protection. Modern copiers store images of every document they process, creating potential security nightmares if not properly wiped. We provide certified data destruction services that comply with industry regulations, giving you peace of mind.
Coordinate professional removal to avoid damage during disconnection and transport. We recommend documenting the condition of the equipment with photos before shipping to prevent any disputes about equipment condition.
Always obtain a written confirmation of equipment return and condition from the leasing company – what we call a Certificate of Return. Keep this documentation for at least three years in case questions arise later. Similarly, maintain records of all service history, return shipping information, and end-of-lease communications.
For our Florida clients transitioning between leases, we offer convenient overlap periods where new equipment is installed before old equipment is removed. This ensures your business operations continue smoothly without any printing downtime during the transition.
Making a smooth transition isn’t just about avoiding penalties – it sets you up for success with your next color copier lease while protecting your business reputation and sensitive data.
Frequently Asked Questions about Color Copier Leases
What is the typical monthly payment range?
When budgeting for a color copier lease, you’ll find monthly payments generally fall between $150 and $600, with several factors influencing where you’ll land on this spectrum.
Small offices typically opt for entry-level color multifunction devices at $150-$200 monthly, which provide solid performance for teams with modest printing needs. Most of our Florida clients fall into the mid-range category, investing $250-$350 monthly for business-class color systems that offer an excellent balance of speed, quality, and durability.
For organizations with demanding production requirements, high-volume color systems range from $400-$1,000 monthly, delivering commercial-grade output and superior handling of heavy workloads.
These figures assume standard 36-60 month terms. Opting for shorter lease periods will bump up your monthly investment, while adding premium features like booklet making or stapling will similarly push you toward the higher end of each price bracket.
We’ve found that most mid-sized Florida businesses are happiest with equipment in the $200-$350 monthly range, which provides the professional color quality needed for client-facing materials while maintaining reasonable speeds for internal workflows.
How can I avoid automatic renewal traps?
Those sneaky automatic renewal clauses (often called “evergreen clauses”) can catch even savvy business owners off guard. Here’s how to stay one step ahead:
Mark your calendar immediately after signing your color copier lease. Set multiple reminders for the notification window, which typically falls 60-180 days before your lease expires. This simple step has saved our clients thousands in unwanted renewals.
Submit a formal Letter of Intent via certified mail during this window, clearly stating whether you plan to return the equipment, purchase it, or negotiate a new agreement. Keep copies of everything for your records.
Always request written confirmation that your letter was received and accepted. A quick “we got it” email isn’t enough protection if questions arise later.
During initial negotiations, try to modify or remove these clauses entirely. If that’s not possible, push for shorter automatic renewal periods (30 days instead of 12 months) to minimize your exposure.
At Advanced Business Solutions, we’ve made it standard practice to proactively remind our Florida clients about upcoming expirations and help manage the notification process. We believe in building relationships through helpful service, not contractual gotchas.
Is leasing a refurbished color copier a smart option?
Refurbished color copiers offer compelling advantages for budget-conscious Florida businesses, though they’re not the right fit for everyone.
The financial benefits are substantial – expect 30-50% lower monthly payments compared to equivalent new models. This can make professional-quality color output accessible even with tight budget constraints. Plus, you’ll enjoy the same service guarantees and response times we provide for new equipment.
Environmentally conscious organizations appreciate that choosing refurbished equipment extends product lifecycles and reduces electronic waste. It’s a meaningful way to demonstrate your commitment to sustainability.
However, refurbished options typically come with shorter available lease terms (usually 24-36 months versus the 36-60 months available for new equipment). They may also have a somewhat shorter remaining useful life, though our comprehensive reconditioning process addresses this concern.
We particularly recommend refurbished color copiers for startups building credit history, organizations with moderate monthly volumes (3,000-7,000 pages), satellite offices needing secondary devices, or businesses with shorter-term needs of 1-3 years.
Before any refurbished device reaches a client’s office, it undergoes rigorous testing and component replacement to ensure like-new performance. Many customers tell us they can’t distinguish their refurbished machine from a brand new one – except when they look at their significantly lower monthly invoice.
Conclusion
Choosing the right color copier lease is a journey that impacts your business operations and budget for years to come. The good news? With the information you’ve gained from this guide, you’re now equipped to make choices that truly benefit your organization.
At Advanced Business Solutions, we’ve helped countless Florida businesses find their perfect document management solution. Our approach is refreshingly different – we listen first, then recommend only what you actually need. No unnecessary bells and whistles that drive up costs without adding value.
We offer truly flexible leasing options that grow with your business:
- Customizable terms ranging from 24-60 months that align with your budget cycle
- Smart supply management that automatically ships new toner before you run out
- Service agreements that prioritize keeping your business running smoothly
- Guidance throughout the entire lease lifecycle, especially at those tricky end-of-lease moments
- Genuine local support across Florida – from Jacksonville to Orlando, St. Augustine to Gainesville
What makes us different? We believe in right-sizing your equipment to match your actual needs. Our clients tell us this consultative approach has not only reduced their printing costs but also improved document quality and eliminated those frustrating equipment breakdowns.
The perfect color copier lease balances several key factors: monthly payment, essential features, appropriate volume capacity, and optimal term length. By taking time to evaluate each aspect we’ve covered, you’ll avoid the common pitfalls that lead to overpayment and underperformance.
Ready to explore how the right color copier can transform your document workflow? Our team is available for a pressure-free consultation to answer your specific questions and help you steer your options.
