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Lease or Cease: How to Choose the Right Commercial Copy Machine Lease

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Lease or Cease: How to Choose the Right Commercial Copy Machine Lease

A commercial copy machine lease is a contractual agreement that allows businesses to use a high-quality copier for a fixed monthly payment over a set period, typically 24-60 months, without owning the equipment outright.

Quick Answer: Commercial Copy Machine Lease Options at a Glance

Lease Type Monthly Cost Typical Term What’s Included Best For
Basic Lease $50-$200 24-60 months Equipment only Small offices, low volume
Service Lease $100-$500 36-60 months Equipment + maintenance Medium businesses
All-Inclusive $200-$900 36-60 months Equipment + maintenance + supplies High-volume users
Lease-to-Own Varies 36-60 months Ownership at end of term Long-term equipment needs

 

“It’s a copy machine and my office depends on it, all I need is the best,” reads a common sentiment among office managers. If you’ve been tasked with securing a new copier for your business, you’re likely weighing your options between leasing and buying.

Leasing a commercial copy machine offers significant advantages for many businesses: predictable monthly expenses, access to newer technology, included maintenance, and preservation of capital. Rather than paying $13,600 upfront for a new 55-page-per-minute copier, you could pay between $100 and $900 monthly depending on the machine’s capabilities and your agreement terms.

The decision isn’t just about short-term cash flow—it’s about aligning your document management strategy with your business goals. While buying might seem less expensive in the long run, leasing provides flexibility, tax advantages, and the ability to upgrade as technology evolves and your needs change.

Before signing any agreement, understanding the lease structure, what’s included in maintenance contracts, and potential hidden fees can save your company thousands of dollars over the lease term. Many businesses overlook critical negotiation points like performance guarantees, annual increase caps, and end-of-lease terms that could significantly impact total cost of ownership.

Detailed 6-step commercial copy machine leasing process showing: 1) Select copier model based on volume and features, 2) Choose lease term (24-60 months), 3) Review maintenance and supply options, 4) Sign agreement with negotiated terms, 5) Schedule delivery and installation, 6) Plan for end-of-lease decisions including return, upgrade, or purchase options - commercial copy machine lease infographic

What Is a Commercial Copy Machine Lease & How Does It Work?

A commercial copy machine lease is essentially a rental agreement that gives your business access to essential office equipment without the hefty upfront cost. Instead of shelling out $5,900-$35,400 to purchase a machine outright, you make manageable monthly payments over a set period.

Most commercial copy machine leases are structured as operating leases – think of it like renting an apartment rather than buying a house. These agreements typically run between 24 and 60 months, with 36 and 60-month terms being the most popular choices. One of the biggest perks? Many leases require zero down payment, keeping your capital free for other business investments.

At Advanced Business Solutions, we believe that “Leasing a copy machine should be as easy as shopping online—no appointments or strong-arming.” We’ve made it our mission to create a hassle-free experience for businesses throughout Florida, from Jacksonville to Orlando and beyond.

When you sign up for a commercial copy machine lease, you’ll typically receive:

  • The physical equipment (your multifunction printer/copier/scanner)
  • A service and maintenance agreement (which can be bundled or separate)
  • Options for automatic supply replenishment (so you never run out of toner)
  • Flexibility to upgrade as your business grows or technology advances
  • Clear end-of-lease options including returns, upgrades, or buyouts

As Stefan Eady, Assistant Head of School at one of our client institutions, puts it: “Advanced Business Solutions was more than just a vendor. They were a partner. They were on our team.” We don’t just sell equipment – we build relationships and find solutions that truly fit your needs.

Key Parts of a Commercial Copy Machine Lease Agreement

Understanding what’s in your commercial copy machine lease agreement helps you avoid surprises and make smarter decisions. Here are the essential components you should review carefully:

Monthly Payment Structure covers your base equipment cost and potentially separate charges for service and supplies. This separation can actually work in your favor – as one leasing expert notes, “Separate billing allows plan changes without costly contract amendments and provides maximum flexibility.”

Lease Term Length typically ranges from 36 to 60 months. Shorter terms mean higher monthly payments but faster technology upgrades, while longer terms reduce monthly costs but may leave you with aging equipment.

Maintenance and Service Clause spells out exactly what’s covered (parts, labor, toner) and what’s not (usually paper and staples). At Advanced Business Solutions, we recommend keeping maintenance agreements separate from the lease itself for greater flexibility.

Insurance Requirements are standard in most leases, requiring you to protect the equipment against damage, theft, or loss.

End-of-Lease Notification Period typically requires written notice 90-120 days before your lease expires to avoid automatic renewal – a critical deadline to mark on your calendar.

Escalation Clauses can allow service costs to increase annually – sometimes by as much as 10%. We help our clients negotiate fixed rates or reasonable caps to protect against unexpected price jumps.

Performance Guarantee is your safety net, ensuring replacement of equipment that fails to meet manufacturer specifications.

Industry experts recommend negotiating several key points: “no annual increases, a 30-day renewal clause, separate maintenance agreement, performance guarantee, inclusion of install/setup/training, and no document processing fees.” We help our clients secure these favorable terms.

Typical Costs of a Commercial Copy Machine Lease in 2025

The price of a commercial copy machine lease varies widely based on your needs, but understanding current market rates helps you budget effectively and recognize a good deal.

For 2025, here’s what Florida businesses can expect to pay:

Basic Black and White Copiers typically run $50-$200 per month – perfect for small offices with modest printing needs.

Color Multifunction Devices range from $100-$500+ monthly, depending on features and capacity.

High-Volume Production Systems command $500-$900+ monthly but deliver enterprise-level performance for busy departments.

These prices reflect important variables like speed and volume capacity. Entry-level machines (20-30 pages per minute) cost less but suit smaller teams, while mid-range (31-45 ppm) and high-volume (46-75+ ppm) devices command premium prices for their improved capabilities.

Looking to save? Refurbished equipment can reduce your monthly payment by 20-30%. At Advanced Business Solutions, we offer certified refurbished options with the same warranty protection as new machines – a smart choice for budget-conscious businesses.

Don’t forget to consider:

  • Upfront fees like first/last month payments or documentation charges
  • Excess click charges for printing beyond your monthly allowance (typically $0.01-$0.10 per page)
  • Delivery and installation costs (which we recommend negotiating into your agreement)

Roger Busby, President of Graphix Enterprises, shares his experience: “Since getting my new equipment, Advanced Business Solutions has taken care of any problems that have occurred immediately and without fail.” This reliable support is baked into your lease cost, ensuring your business operations continue smoothly without costly downtime.

Leasing vs Buying: Dollars, Sense, and Tax

When weighing a commercial copy machine lease against purchasing outright, you’re making more than just a payment decision. You’re choosing a strategy that affects your business finances in several important ways.

accountant analyzing total cost of ownership of copier options - commercial copy machine lease

 

Think about cash flow first. Leasing keeps your capital working for you instead of tied up in equipment. Instead of writing a $13,600 check for that new 55 ppm copier, you can direct those funds toward growing your business while making predictable monthly payments.

From a budget perspective, leasing barely touches your capital budget since it’s treated as an operational expense. Buying, on the other hand, requires a significant capital expenditure that might need special approval from leadership.

The tax implications differ too. With a commercial copy machine lease, your monthly payments are typically 100% tax-deductible as business expenses. When buying, Section 179 of the IRS tax code lets you deduct the full cost of purchased equipment in the year it’s placed into service (up to certain limits).

Your balance sheet looks different depending on your choice. Operating leases generally stay off the balance sheet (though accounting rules can vary), while purchased equipment appears as an asset that depreciates over time.

Looking at the big financial picture, buying almost always costs less over the total life of the equipment. But leasing gives you predictable expenses and prevents you from getting stuck with yesterday’s technology when tomorrow arrives.

As one of our financial advisors likes to point out: “Under IRS Section 179, businesses can deduct the full cost of purchased office equipment in the year it’s placed into service.” That’s a nice immediate tax benefit for purchasing, but for many of our Florida clients, the operational advantages of leasing prove more valuable in the long run.

Lease Advantages & Disadvantages

When you choose a commercial copy machine lease, you gain several clear benefits. Predictable monthly expenses make budgeting simpler and more accurate. You’ll enjoy regular technology refresh cycles that let you upgrade to newer models when your lease ends, keeping your business current with the latest features.

Most leases include service and maintenance, eliminating unexpected repair costs. At Advanced Business Solutions, we take this further with automatic supply restocking so you never face the dreaded “toner low” message during an important print job.

Preserving capital is another big plus – your cash reserves remain available for other business needs or opportunities. The tax benefits are attractive too, as lease payments are generally fully tax-deductible as business expenses. And when the lease ends, you enjoy simplified disposal with no worries about environmentally responsible equipment retirement.

Of course, leasing isn’t perfect. The lifetime cost typically exceeds buying outright when calculated over the full term. You’re bound by contractual obligations for the entire term, even if your needs change. Breaking a lease early can trigger substantial termination penalties.

Without careful negotiation, hidden costs for excess usage, service, or supplies can accumulate. And unless you have a lease-to-own arrangement, you build no equity in the equipment.

As Ricky Richardson, Director of Technology at one of our client organizations, puts it: “If we need something, all we have to do is describe the idea and Advanced Business Solutions will come up with a solution that fits what we’re looking for.” This kind of flexibility is what makes working with a service-oriented leasing provider so valuable.

Buy Advantages & Disadvantages

Purchasing your copier outright comes with its own set of benefits. Full ownership means the equipment becomes a business asset you can use as long as you wish. The long-term cost is typically lower than leasing when calculated over the machine’s useful life.

Your purchase appears as an asset on your balance sheet, potentially improving financial ratios. You’ll have no usage restrictions – no worrying about exceeding monthly page allowances or paying overage fees. You gain complete flexibility to modify, relocate, or sell the equipment without contractual limitations. And there are tax advantages through potential Section 179 deductions and depreciation benefits.

But buying has its drawbacks too. The large upfront investment ranges from $5,900 for used models to $35,400 for high-volume new machines – capital that could be used elsewhere. You face the risk of technology obsolescence as newer features become available while you’re stuck with yesterday’s model.

Unless you purchase a separate service contract, maintenance responsibility falls entirely on you. Eventually, you’ll need to handle disposal challenges when it’s time to retire the equipment. There are no automatic upgrades – improving your technology means selling or disposing of existing equipment and buying new. And without a service agreement, maintenance expenses can be unpredictable and surprising.

“Buying is almost always less expensive in the long run than leasing, but leasing allows you to acquire a high-quality printer without a large upfront payment,” explains one of our industry experts. At Advanced Business Solutions, we help clients throughout Jacksonville, Orlando, and other Florida locations weigh these factors based on their specific business circumstances and goals.

Pricing Your Lease: Factors, Formulas & Real-World Benchmarks

The monthly cost of your commercial copy machine lease depends on numerous variables. Understanding these factors helps you make informed decisions and potentially negotiate better terms.

Key Pricing Factors:

  1. Brand and Model: Premium brands like Canon, Xerox, and Kyocera command different pricing tiers. For example, a Xerox AltaLink C8155 with stapling finisher typically leases for more than a basic Xerox Versalink C415.
  2. Speed (Pages Per Minute): Faster machines cost more. A 55 ppm color copier generally leases for 30-50% more than a 30 ppm model with similar features.
  3. Duty Cycle: Maximum monthly volume capacity affects pricing. Machines built for higher volumes have more robust components and higher lease costs.
  4. Color Capability: Color-capable machines lease for approximately 20-40% more than comparable black-and-white-only models.
  5. Finishing Features: Options like stapling, hole-punching, booklet-making, and folding each add to the monthly lease cost.
  6. Security Add-ons: Advanced security features like hard drive encryption, user authentication, and secure print release increase lease pricing.
  7. Lease Term Length: Shorter terms mean higher monthly payments. A 36-month lease typically costs 15-25% more per month than a 60-month lease for the same equipment.
  8. Monthly Volume Allowance: Higher included page counts increase the base monthly payment.

Sample Lease Comparison: 30 PPM vs. 55 PPM Color Multifunction Devices

Feature Mid-Range (30 PPM) High-Volume (55 PPM)
Base Monthly Lease (60 mo.) $175-$250 $350-$450
Monthly B&W Pages Included 3,000 5,000
Monthly Color Pages Included 1,000 2,000
Excess B&W Cost Per Page $0.01 $0.008
Excess Color Cost Per Page $0.07 $0.06
Standard Features Print/Copy/Scan/Email Print/Copy/Scan/Email/Fax
Finishing Options Basic Stapling Booklet Making, Folding, Stapling

 

“When you partner with us, you get more than a printer rental,” is our philosophy at Advanced Business Solutions. We help clients throughout St. Augustine, Gainesville, and across Florida understand these pricing variables to select the most cost-effective option for their specific needs.

How to Estimate Your Monthly Payment

Calculating your expected monthly commercial copy machine lease payment helps you budget accurately and compare different options. Here’s a practical approach to estimating your costs:

Step 1: Determine Your Base Equipment Lease

  • Equipment Cost ÷ Lease Term (months) × Lease Factor (typically 0.02-0.03 for good credit)
  • Example: $15,000 copier ÷ 60 months × 0.025 = $375/month base lease

Step 2: Estimate Your Service and Supplies

  • Calculate your expected monthly volume:
    • Black & White: Monthly pages × cost per page (typically $0.01-$0.015)
    • Color: Monthly pages × cost per page (typically $0.06-$0.10)
  • Example: 5,000 B&W pages × $0.012 + 1,000 color pages × $0.08 = $140/month

Step 3: Factor in Additional Variables

  • Credit Tier: Better credit scores mean lower lease factors
  • Service CPI Adjustments: Annual increases (ideally capped or eliminated through negotiation)
  • Insurance: Equipment protection (approximately $10-$20/month)

Total Monthly Payment Estimate: Base Equipment Lease + Service and Supplies + Insurance Example: $375 + $140 + $15 = $530/month

At Advanced Business Solutions, we provide transparent pricing calculators for our clients across Florida, from Jacksonville to Orlando, helping them understand their total cost of ownership before signing any agreement.

“Monthly lease payments replace large upfront capital expenditures,” notes one financial advisor. This predictability is one reason many businesses prefer leasing, despite potentially higher lifetime costs.

Hidden Fees Checklist

Before signing a commercial copy machine lease, watch for these potential hidden fees that could significantly increase your total cost:

Annual Rate Increases: Standard maintenance agreements often include 10% annual increases. At Advanced Business Solutions, we help clients negotiate fixed rates or reasonable caps.

Delivery and Installation Charges: These should be included in your lease agreement, not added as separate fees. We provide free delivery and installation throughout our Florida service areas.

Toner Shipping Fees: Some providers charge separate shipping for supplies. Our automatic supply restocking program includes free delivery.

Trip Charges for Service Calls: Watch for per-visit fees for technician visits. Quality service agreements include unlimited on-site service without additional charges.

Document Processing Fees: Administrative fees for lease documentation should be negotiated out of the agreement.

Network Connection/IT Fees: Some companies charge extra for network setup or integration. We include basic networking in our installation.

Training Fees: Initial user training should be included in your implementation.

Early Termination Penalties: Understand the cost of ending your lease early if business needs change.

End-of-Lease Return Logistics: Some leases charge for equipment removal or require specific return procedures.

As one industry expert advises: “What are common hidden fees in a maintenance agreement? Hidden fees include 10% annual increases, travel/trip fees per service call, and shipping fees for toner.” At Advanced Business Solutions, we believe in transparent pricing without surprise charges for our clients throughout St. Augustine, Gainesville, and the Southeast USA.

Managing Your Commercial Copier Lease Like a Pro

Successfully managing your commercial copy machine lease requires attention to detail and proactive planning. Here are strategies to maximize value and minimize headaches throughout your lease term.

IT administrator monitoring copier performance via remote diagnostics dashboard - commercial copy machine lease

 

When it comes to negotiating better terms, a little preparation goes a long way. Start by requesting zero annual increases on service costs – most providers automatically build in 10% annual increases, but these are often negotiable. Push for a 30-day renewal notice period instead of the standard 90-120 days to give yourself more flexibility. Always get a written performance guarantee that requires replacement of underperforming equipment, and make sure installation, setup, and initial training are included at no extra charge. Those document processing fees? They’re usually pure profit for the leasing company and can often be eliminated entirely.

Smart businesses keep their maintenance agreements separate from equipment leases. This separation gives you the freedom to change service providers without affecting your equipment payments. Your maintenance contract should include all toner, parts, service, and labor with no hidden fees. We’ve helped hundreds of clients eliminate travel charges and toner shipping fees that can add up quickly. Quarterly reviews of your usage patterns allow us to adjust copy allotments based on actual needs, saving you from unnecessary overage charges.

“We found that our Jacksonville office was using half the color prints we were paying for, while our Orlando location needed more,” shares Michael, an operations director at one of our multi-location clients. “Advanced Business Solutions helped us rebalance our allowances across locations without changing our total cost.”

For businesses with multiple locations across Jacksonville, Orlando, Gainesville and beyond, we offer specialized solutions including centralized billing with location-specific reporting, consistent equipment configurations for simplified training, remote monitoring with proactive service alerts, and fleet-wide supply management. This coordinated approach eliminates the headaches of managing multiple vendors and agreements.

Technology management has evolved significantly in recent years. Remote installation options using video conferencing tools can save both time and money. Regular security patching keeps your network protected from emerging threats. Our managed print services optimize your entire document workflow, while sustainability tracking helps meet environmental goals that are increasingly important to customers and employees alike.

Emily Bonomo, a marketing professional at one of our client organizations, explains the partnership approach: “It’s not a transactional relationship. It’s actually a partnership. They have our best interests at heart.” This collaborative approach ensures your commercial copy machine lease delivers maximum value throughout its term.

Avoiding Common Pitfalls in a Commercial Copy Machine Lease

Even experienced business managers can fall into these common traps when leasing commercial copiers. Here’s how to avoid them:

The most common mistake we see is over-buying capacity. Many businesses lease machines with far more capacity than they need, paying premium prices for features they’ll never use. At Advanced Business Solutions, we analyze your actual usage patterns to recommend appropriately sized equipment for clients throughout Florida.

Those “evergreen clauses” buried in the fine print? They’re designed to automatically renew your lease for additional years if you miss the notification window. Always cross out or modify these clauses to require your explicit consent for renewal. We’ve saved clients thousands by catching these before signing.

Be wary of early upgrade offers. When vendors suggest upgrading before your lease ends, they often roll the remaining balance from your old lease into the new one. As one expert warns: “What should I do if the copier company wants to upgrade my copy equipment early? Decline if they roll remaining payments into a new lease; finish the original lease term before starting a new agreement.”

Mark your calendar for 120 days before lease expiration to submit your Letter of Intent (LOI) regarding return or renewal. Missing this deadline can trigger automatic renewals or penalties. At Advanced Business Solutions, we send courtesy reminders to clients approaching this deadline, because we understand these dates easily slip through the cracks.

Modern copiers store sensitive information on internal hard drives – everything from scanned tax documents to employee records. Ensure your lease includes secure data wiping procedures upon equipment return. This step is often overlooked but critical for compliance and security.

The industry standard 10% annual increase on service costs can dramatically increase your expenses over a 60-month lease. We help our clients negotiate fixed rates or reasonable caps that keep costs predictable throughout the lease term.

Upon delivery, document and photograph any scratches or damage to avoid disputes at lease-end. This simple step has saved many clients from unfair damage claims when returning equipment.

Finally, ensure your lease includes proper configuration with your existing IT infrastructure. Our specialists coordinate with your IT team for seamless integration across all your Florida locations, preventing those frustrating compatibility issues that can waste hours of productive time.

The commercial copy machine lease landscape continues to evolve with technological advancements and changing business needs. Here are key trends to consider when planning your document management strategy:

Lease-to-own bundles have gained popularity by combining the benefits of leasing with eventual ownership. These arrangements offer predictable payments while building equity in the equipment – perfect for stable businesses with long-term document needs.

Flat-rate unlimited print plans work similarly to cell phone unlimited plans, offering predictable costs without monitoring page counts. At Advanced Business Solutions, we offer these plans for clients with variable monthly volumes across Jacksonville, Orlando, and beyond. One month you might print 5,000 pages, the next 15,000 – with flat-rate plans, your cost stays the same.

Cloud analytics and remote management have revolutionized how we maintain equipment. Advanced monitoring tools provide real-time insights into usage patterns, supply levels, and maintenance needs. “Our system detected a developing issue with your fuser assembly before it failed,” is the kind of call our clients love to receive. These capabilities optimize performance and reduce downtime by addressing problems proactively.

Touch-free user interfaces have accelerated in development, allowing operation via mobile apps, voice commands, or motion sensors. These features not only address health concerns but also speed up workflow for busy users.

Zero-trust security frameworks have become essential as cybersecurity threats increase. Improved security features protect sensitive documents and prevent unauthorized access through multi-factor authentication and encrypted communications. For our healthcare and financial clients, these features aren’t just nice-to-have – they’re essential for compliance.

EPEAT Silver/Gold certified equipment reduces environmental impact while providing detailed sustainability reporting. Clients increasingly ask for eco-friendly options, and these certifications make it easy to document your environmental initiatives.

Remote installation and support have reduced response times and service costs. As one provider explains: “Installation can be done remotely via video-conferencing tools like Zoom to reduce cost and speed deployment.”

Managed print ecosystem showing interconnected elements: cloud analytics, security, supply management, remote monitoring, and sustainability tracking - commercial copy machine lease infographic

 

At Advanced Business Solutions, we stay ahead of these trends to offer Florida businesses the most advanced and efficient commercial copy machine lease options available.

Frequently Asked Questions About Commercial Copier Leasing

What happens at the end of my commercial copy machine lease?

At the end of your lease term, you typically have three options:

  1. Return the equipment (requires proper notice, usually 90-120 days before expiration)
  2. Upgrade to a newer model under a new lease agreement
  3. Purchase the equipment at fair market value or a predetermined residual value

At Advanced Business Solutions, we provide clear end-of-lease guidance for our clients throughout Florida, ensuring a smooth transition regardless of which option you choose.

Can I upgrade my equipment mid-lease if my business needs change?

Yes, but proceed with caution. While most leasing companies offer mid-term upgrades, they often roll the remaining payments from your current lease into the new agreement. This effectively means financing your old debt alongside new equipment.

The better approach, which we recommend to our clients in Jacksonville, Orlando, and beyond, is to negotiate an add-on lease for supplementary equipment or wait until your current lease is closer to completion.

How does a commercial copy machine lease impact my company’s cash flow?

A commercial copy machine lease preserves cash flow by eliminating large upfront capital expenditures. Instead of writing a $15,000 check today, you might pay $300 monthly, spreading the cost over time. This predictability makes budgeting simpler and frees up capital for revenue-generating activities. With maintenance and sometimes supplies included in a single payment, you avoid surprise repair bills that can wreck quarterly budgets. Many of our Florida clients also appreciate the potential tax advantages of treating these payments as operating expenses rather than capital investments.

Do I need to insure the leased copier?

Yes, most lease agreements require you to maintain insurance coverage for the equipment against damage, theft, or loss. This can often be added to your existing business insurance policy for a nominal fee. At Advanced Business Solutions, we can guide you through these requirements to ensure proper coverage without unnecessary duplicate policies.

What is a “fair market value” lease versus a “$1 buyout” lease?

With a Fair Market Value (FMV) Lease, you’ll have lower monthly payments, but at lease end, you can purchase the equipment only by paying its then-current market value (typically 10-25% of original cost). This option works well if you plan to upgrade technology regularly.

A $1 Buyout Lease functions more like financing, with slightly higher monthly payments but guaranteed ownership for just $1 at lease end. This makes sense for equipment you expect to use long-term.

We offer both options to our clients across Florida, tailoring the recommendation to their specific financial goals and equipment lifecycle plans. Rather than pushing one option for everyone, we listen to your needs and suggest the structure that makes the most sense for your business.

Conclusion

Navigating commercial copy machine leases doesn’t have to be overwhelming. With the right approach, you can find a solution that fits your budget, meets your document needs, and provides the flexibility your business requires to thrive.

Throughout this guide, we’ve explored the ins and outs of commercial copier leasing, from understanding basic terms to avoiding costly pitfalls. Now it’s time to put that knowledge into action with a strategic approach to your next lease.

The most successful businesses we work with at Advanced Business Solutions follow these proven strategies:

First, they carefully match equipment to their actual needs rather than being upsold on unnecessary features. A medium-sized law firm doesn’t need the same machine as a high-volume print shop, and your monthly payments should reflect that reality.

Second, they negotiate beyond standard terms. Don’t just accept the first offer—push for performance guarantees, elimination of annual increases, and removal of hidden fees. These small negotiation wins can save thousands over a typical 60-month lease.

Third, smart lessees keep their equipment and service agreements separate whenever possible. This separation gives you the freedom to adjust service levels without disrupting your equipment financing.

Fourth, they plan for lease end from day one. Mark those notification deadlines on your calendar now—not when you’re approaching the 90-day window. Being proactive prevents automatic renewals and gives you leverage in negotiations.

Finally, they look beyond the monthly payment to evaluate total cost of ownership. A $50 difference in monthly payments might seem significant, but excess click charges or shipping fees for supplies can quickly erase those savings.

At Advanced Business Solutions, we’ve guided countless Florida businesses through this process. From small offices in Jacksonville to multi-location enterprises in Orlando, our clients appreciate our straightforward approach and commitment to finding the right solution—not just selling the most expensive option.

“We treat your business like it’s our own,” is more than just a saying for us. It means we’ll help you avoid unnecessary costs, recommend the right equipment for your actual needs, and provide responsive service throughout your lease term.

Whether you need a basic desktop printer or a sophisticated production system with advanced finishing options, we have the expertise to guide you through the selection process and the solutions to meet your specific requirements.

Ready to explore your commercial copy machine lease options without the sales pressure? Contact Advanced Business Solutions today for a consultation custom to your business needs. We promise straightforward advice, transparent pricing, and a partnership approach that puts your interests first.

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