Copier lease prices usually range from $100 to $900 monthly, but you can find low-volume machines for as little as $65 per month. Here’s a quick snapshot of typical copier lease prices to help you compare your options:
| Copier Type | Monthly Lease Price |
|---|---|
| Low-volume, B&W | $65 – $200/month |
| Color copiers | $100 – $500/month |
| High-volume copiers | Up to $900/month |
Leasing a copier makes sense for many businesses—especially if you want to avoid high upfront costs and maintenance headaches. But copier lease contracts can vary widely. Knowing exactly what you’re paying for can help you avoid surprises and pick the best option for your office.
Before signing anything, it’s crucial to understand the factors that drive prices up or down—like copier speed, color vs. black-and-white, contract length, and hidden fees.
This guide walks you through how copier leases work, what impacts the monthly costs, and how to make a smart decision so you can stop worrying about outdated printers and get back to running your office smoothly.
Copier Lease Prices: What You Can Expect to Pay
When businesses across Florida and the Southeast contact our team at Advanced Business Solutions about leasing a copier, the first question we usually hear is: “How much is this going to cost me?” We get it—keeping your budget in check is essential, and no one likes surprises, especially when it comes to monthly bills.
“Copier leases regularly cost between $100 and $900 per month, with low-volume copy machines available for as little as $65/month.”
We know that price range seems pretty wide, but there’s a good reason. Essentially, your copier lease prices depend on the copier type, its features, usage requirements, and the structure of your lease agreement. Let’s dig into exactly what drives those prices.
Average Copier Lease Prices
Here’s a quick rundown of what you can typically expect for different copier models:
Desktop Copiers are smaller machines perfect for small offices or departments that only need to make occasional copies. These low-volume black-and-white copiers usually cost around $65 to $100 per month.
Standard Office Copiers handle more moderate workloads, printing roughly 20-30 pages per minute. These mid-range black-and-white copiers generally fall between $100 and $300 monthly.
Color Multifunction Copiers give you printing, scanning, copying, and sometimes faxing capabilities—all in color. These versatile machines typically range from about $200 to $500 monthly depending on speed and added features.
High-Volume Production Copiers are heavy-duty machines for large offices or businesses with intense printing demands—40 pages per minute or more. These robust copiers typically run $500 to $900 monthly or higher, depending on exact specifications.
Sometimes the right choice isn’t the most expensive one. One law firm in Jacksonville initially considered a high-end copier but realized a mid-range color copier at $350 per month was more than sufficient. That choice saved them from unnecessary costs.
Factors Affecting Copier Lease Prices
Several important factors influence how much you’ll pay on your copier lease. Let’s explore them in detail so you can make the best decision for your office.
Print Speed and Volume greatly impact pricing. Copiers with higher speeds (measured in pages per minute or “ppm”) and higher recommended monthly printing volumes typically cost more. A basic copier might print 20 ppm, whereas high-end options can exceed 70 ppm. Consider your actual printing volume—no sense in overpaying for speed you don’t need.
Color vs. Black and White is another big factor. Color copiers usually cost 30-60% more than similar black-and-white models. If you mostly print internal documents or simple black-and-white paperwork, opting out of color can save you significantly.
Features and Functionality also influence your monthly costs. Modern copiers can scan, connect to networks, store documents digitally, and even staple or hole-punch printed sheets. Extra features—like mobile printing, advanced security, double-sided scanning, or booklet-making—will naturally bump up the price.
Brand and Model affect pricing, too. As with most products, some brands and models command higher price tags due to proven track records of reliability and better customer support. At Advanced Business Solutions, we partner with top manufacturers to offer quality copiers at competitive monthly rates.
New vs. Refurbished copiers are another option to consider. Certified refurbished machines typically cost 20-40% less than new ones, making them a great value. They’re thoroughly inspected and include many advanced features without the higher monthly cost of brand-new equipment.
How Lease Terms Affect Copier Lease Prices
The specifics of your lease agreement can also change your monthly payments dramatically. Let’s take a closer look at the most important factors:
Lease Duration: Copier lease terms typically range from 24 to 60 months, with 36- and 60-month leases being the most common options. A longer lease term generally leads to lower monthly payments, but you’ll pay more overall by the end of the contract.
For example, if a copier has an initial value of $10,000:
- A 36-month lease might cost about $300 monthly (totaling $10,800).
- A 60-month lease might cost about $200 monthly (totaling $12,000).
Lease Type: You typically have two choices here:
- Fair Market Value (FMV) Lease: This option usually offers lower monthly payments. At the lease’s end, you can return the copier, renew the lease, or buy the copier at its current market price.
- $1 Buyout Lease: This kind of lease has higher monthly payments, but at the end, you can own the copier outright for just one dollar.
Some small-business owners in Orlando appreciate the flexibility of an FMV lease because it allows upgrading to newer equipment without worrying about reselling outdated machines.
By understanding exactly what shapes your copier lease prices, you can confidently find the right copier lease for your business—without breaking your budget.
Benefits of Leasing a Copier Versus Buying One
Deciding between leasing or buying a copier can sometimes feel overwhelming. But for most businesses we work with here at Advanced Business Solutions, leasing offers clear, practical advantages that make their office life easier (and more affordable!).
One of the biggest benefits of leasing is avoiding hefty upfront expenses. Buying your own copier could mean shelling out between $5,000 to $50,000 at once. With leasing, you can keep your cash flow healthy by spreading costs into manageable monthly payments—perfect for any budget-conscious business.
Speaking of budgets, leasing also gives you predictable monthly costs. You won’t have sudden financial surprises or unexpected repair bills popping up, which means fewer headaches for you when planning your expenses.
Did you know leasing also offers helpful tax advantages? While purchased equipment typically needs to be depreciated over several years, copier lease payments are often fully tax-deductible as an operating expense. That’s a smart way to save at tax time.
Plus, technology changes fast—especially office equipment. When you lease, you’re not stuck with outdated machines. At the end of your lease term, you can easily upgrade to newer, faster, and more efficient copiers. So, say goodbye to outdated hardware slowing down your productivity.
Another big relief is that most copier lease agreements include maintenance and support. At Advanced Business Solutions, our leases come complete with comprehensive maintenance packages. That means no more panicked calls about paper jams or toner shortages—our team handles routine maintenance, repairs, and even automatically restocks your supplies. Your copier stays up, running, and reliable without extra stress.
Leasing also gives your business flexibility. As your company grows and your printing needs change, upgrading your copier setup is as simple as adjusting your lease at renewal. No need to wrestle with selling old equipment or losing money on outdated machines—simply choose the copier that matches your current needs.
And when your lease ends? No worries about copier disposal. Just return your equipment to us and swap it out for a newer model. Easy, convenient, and no hassle.
One marketing agency in Gainesville found that buying a high-end copier would have drained their startup funds. Leasing instead granted them a fully-featured copier at $375 monthly, including all maintenance. A few years later, upgrading was straightforward and stress-free.
Ready to dive deeper into copier leasing? Check out our resource on copier and printer leasing benefits to find even more ways leasing can help your business thrive.
Hidden Costs and Fees Associated with Copier Leases
You’ve done your homework, compared copier lease prices, and found what seems like the perfect deal. But hold on—there may be some sneaky hidden costs lurking in the fine print. Knowing exactly what these are can save you headaches (and money!) down the road.
One common surprise is service and maintenance fees. Some leasing companies attract you with lower upfront monthly payments, but then tack on separate charges for maintenance and repairs. To avoid this, look for a lease that clearly includes maintenance in the monthly amount. At Advanced Business Solutions, for instance, service and support are built into our lease payments—no surprise repair bills here!
Another potential trap is overage charges. Most copier leases set a monthly limit on the number of pages you can print or copy. If you go over that limit, you’ll see extra per-page charges ranging from 1-2 cents for black-and-white copies to 5-9 cents for color prints. Carefully estimating your monthly usage upfront can help you choose a plan that fits your needs without expensive surprises.
Then there’s the issue of insurance requirements. Some leases require you to insure the copier, adding another monthly cost on top of your regular payments. Be sure to ask upfront if insurance is needed and check if your current business insurance policy already covers leased equipment.
Depending on your location, you may also have to pay property tax on leased equipment. This requirement can vary state by state, so always clarify if property taxes are included or if you’ll need to cover them separately.
One cost no one enjoys is the dreaded early termination fee. Ending a copier lease early can trigger penalties equal to the entire amount still owed. Before signing, check the fine print carefully to understand how termination fees are calculated and what your options are if your business needs change unexpectedly.
Speaking of fine print, watch out for sneaky automatic renewal clauses—sometimes referred to as “evergreen clauses.” These clauses automatically renew your lease if you don’t give notice within a specified period (often 30 to 90 days before the end of your lease). Always mark your calendar with your lease expiration date and required notice period to avoid being locked into another term you didn’t plan for.
Other less obvious fees can include document or administrative fees—a fancy way to say paperwork processing costs. These can sometimes add hundreds of dollars to your leasing agreement. Additionally, some companies may charge end-of-lease fees for picking up, shipping, or restocking the equipment at the end of your lease term.
Lastly, keep an eye out for escalation clauses. These clauses permit the leasing company to raise your monthly payment annually, often by around 10%, if not negotiated beforehand. Make sure you discuss and negotiate any potential escalations upfront.
Thankfully, not all copier leasing companies use these hidden cost tactics. One school administrator in St. Augustine noted that transparency made all the difference when leasing through Advanced Business Solutions. Everything was clearly outlined in the agreement, and the final costs matched exactly what was quoted.
At Advanced Business Solutions, we believe the best relationships start with transparency. Our copier lease agreements are straightforward, without sneaky hidden fees, overage surprises, or unexpected automatic escalations. What you see is exactly what you get—clear, fair, and budget-friendly copier lease prices.
Ready to explore leasing options without hidden surprises? Check out our page on copier and printer leasing benefits for more tips on making a smart, informed decision.
Tips for Choosing the Right Copier Leasing Company
Choosing the right copier leasing company matters just as much as choosing the right copier. After all, you’re entering into an ongoing partnership, and you want someone who’s reliable, clear, and easy to work with.
When evaluating copier leasing providers, start by looking closely at the transparency of their lease terms. You should know exactly what you’re paying and what’s included—without any confusing jargon or surprise fees. At Advanced Business Solutions, we pride ourselves on straightforward contracts that clearly outline every detail, so you always know exactly what you’re signing up for.
Another critical factor is lease flexibility. Your business is dynamic, and your copier lease should be too. Look for a provider who offers a variety of lease durations ranging from 24 to 60 months, along with flexible end-of-lease choices. Whether you prefer to upgrade your equipment, purchase it outright, or simply return it hassle-free, that flexibility helps you adapt easily as your business evolves.
Comprehensive service coverage is another must-have. The best copier leases include regular maintenance, necessary repairs, and ongoing toner supplies. With Advanced Business Solutions, you’re covered completely—no unexpected bills or running out of toner at the worst possible moment (we’ve all been there!). Automatic supply restocking means your copier stays ready to handle anything your team throws at it.
Local support also makes a noticeable difference. Having a provider nearby means that if something goes sideways, you don’t have to wait days for help. Our Florida-based team has locations across Jacksonville, Orlando, Gainesville, and more—so if you need support, we’re right around the corner. Quick response times can be a lifesaver when important documents need to get out the door.
Be cautious about leasing providers that include what’s known as a “Hell or High Water” lease clause. This type of clause forces you to keep paying even if the equipment doesn’t perform as promised. At Advanced Business Solutions, we steer clear of these unfair conditions. We believe our relationship should be built on trust and performance—not tricky legal language.
Technology doesn’t stand still, and neither should your copier lease. Make sure your provider allows equipment upgrades during your lease if your needs change. Maybe your business grows, print volumes increase, or new features become essential. You should have the option to upgrade easily without penalties, rather than being stuck with outdated equipment.
And finally, reputation counts. A provider with a proven track record of customer satisfaction will give you confidence and peace of mind. Check online reviews, testimonials, and references. Our clients consistently compliment our customized leasing solutions and attentive service. For instance, one healthcare provider in Jacksonville appreciated how we custom their lease to include features required for HIPAA compliance and allowed flexibility for seasonal volume fluctuations.
By keeping these key points in mind—clear lease terms, flexibility, comprehensive service, local support, fair clauses, upgrade options, and a strong reputation—you’ll be confident you’re choosing the right leasing partner. At Advanced Business Solutions, we check all these boxes, ensuring your copier lease experience is smooth, productive, and worry-free.
Frequently Asked Questions about Copier Leasing
What Are the Typical Lease Terms for Copiers?
Copier lease terms usually range from 24 to 60 months, but the most popular options tend to be 36-month (3-year) and 60-month (5-year) leases. Shorter leases offer more flexibility—you can upgrade sooner or change equipment more often—but they do come with slightly higher monthly payments. On the other hand, longer lease terms give you lower monthly bills, although you’ll keep the equipment longer before upgrading.
When your lease comes to an end, you’ll typically have a few choices. You can return the copier, purchase it at an agreed-upon price, renew the lease on a monthly basis, or trade up to a newer model. We recommend choosing the option that best suits your office needs and budget. At Advanced Business Solutions, we help our Florida clients decide based on their unique usage patterns, office growth, and technology requirements.
Can Businesses Lease Used Copiers, and What Are the Advantages?
Absolutely! Leasing refurbished or gently-used copiers can be a fantastic budget-friendly solution, especially for smaller businesses or nonprofits. Each used copier we offer has been thoroughly inspected, cleaned, and refurbished by our certified technicians, ensuring reliable, like-new performance at a much lower cost.
When you lease a refurbished copier, you usually save around 20-40% compared to leasing a brand new model with similar features. This means you can often secure a higher-end machine with premium features—like color printing, advanced scanning, or document finishing options—for roughly the same monthly payment you’d pay for a basic new copier.
There’s also an environmental benefit—leasing a refurbished copier helps reduce electronic waste, giving equipment a second life instead of sending it to a landfill. Plus, our refurbished copiers come with the same excellent service coverage and guarantees as brand new models.
One of our nonprofit clients in Orlando recently shared their experience: “We leased a refurbished color copier from Advanced Business Solutions and saved nearly $150 per month compared to a new one. It’s been running perfectly for two years now, and we couldn’t be happier.”
What Additional Services Are Often Included in Copier Lease Agreements?
Copier leases aren’t just about the physical machine itself. A good copier lease agreement often includes several valuable services, making it easy and stress-free to manage your printing and copying needs.
Many agreements include regular maintenance and repairs, helping you avoid unexpected downtime. At Advanced Business Solutions, our leases cover all routine service and any necessary repairs, ensuring your equipment consistently operates at peak performance.
You can also expect leases to include automatic toner and supply replenishment—your copier will automatically notify us when toner is running low, and we’ll ship new supplies straight to your office before you even realize you’re almost out. This convenience ensures your copier never runs dry at the worst possible moment (like right before that big client presentation!).
Other common services in copier lease agreements include help desk support so you always have someone to troubleshoot any issues, staff training to make sure your team uses the equipment efficiently, network setup to smoothly integrate the copier into your business systems, and automated meter readings and billing for hassle-free invoicing.
Security is another important benefit. Good leasing companies like Advanced Business Solutions provide built-in data security features to help protect sensitive information. Plus, we regularly update your copier’s software, ensuring your device is always equipped with the latest security patches and performance improvements.
At Advanced Business Solutions, our managed copier leases include all these services. We’ve designed our agreements to let you focus on your core business—leaving the copier worries to us.
For more details on why leasing is a smart choice and how it can benefit your business, take a look at our informative page on copier and printer leasing benefits.
Conclusion
Understanding copier lease prices doesn’t have to give you a headache—when you’re armed with the right information, it’s easy to make a decision that fits both your needs and your budget.
When choosing a copier lease, don’t just look at the monthly price tag. Think about the total cost over the life of the lease, including things like maintenance, supplies, and possible hidden fees. Knowing what’s included—and what’s not—can make a huge difference and prevent costly surprises later.
For businesses throughout Florida and the Southeast, leasing a copier can be much smarter than buying. With leasing, you avoid draining your cash upfront and enjoy predictable monthly payments, easy budgeting, and the flexibility to upgrade your equipment as your company grows. Plus, you can rely on included maintenance and service to keep your copier running smoothly—letting you get back to running your business instead of worrying about ink levels or paper jams.
Of course, not all copier lease providers are created equal. Choosing the right leasing company makes all the difference. You’ll want a trusted partner who offers transparent lease terms, flexible options, comprehensive service coverage, and no sneaky hidden fees. (We promise, they’re out there—and yes, we’re one of them!)
At Advanced Business Solutions, we understand that every business has unique document management challenges. Whether you’re a small non-profit in Gainesville looking for an affordable refurbished copier, a busy law firm in Jacksonville needing a high-quality color multifunction copier, or anything in between—we’ve got you covered. We provide customized leasing solutions custom specifically to your needs, complete with clear terms, straightforward pricing, and absolutely no hidden surprises.
Ready to stop stressing about outdated equipment and confusing lease terms? Our friendly team at Advanced Business Solutions is here to help. Reach out today for a personalized assessment and a transparent, competitive quote custom to your office’s needs. We’re proud to serve businesses across Florida—from Jacksonville down to Orlando, St. Augustine, Gainesville, and beyond—and we’d love the chance to make your copier leasing experience simple and hassle-free.
Still curious about copier leasing and its benefits? We’ve got more helpful insights waiting for you right here: More info about copier and printer leasing benefits
