Multifunction printer lease prices typically range from $69 to $650 per month, with the cost varying based on your specific business requirements and the capabilities of the device you choose. Here’s a helpful breakdown of what most Florida businesses can expect:
| Print Volume | Device Type | Monthly Lease Cost |
|---|---|---|
| Low (under 5,000 pages) | Basic B&W Multifunction | $50-$150 |
| Medium (5,000-10,000 pages) | Color Multifunction | $150-$350 |
| High (10,000+ pages) | High-Speed Color MFP | $400-$650 |
Wondering why leasing is so popular? The numbers tell the story – about 80% of office copiers are acquired through leasing rather than purchased outright. And there’s good reason for this trend.
Frustrating moment when your office printer jams right before an important meeting? Or that sinking feeling when you see streaky images on critical client documents? These aren’t just minor annoyances – they directly impact your team’s productivity and your bottom line.
Leasing a multifunction printer eliminates these headaches while providing predictable monthly expenses. You gain access to cutting-edge technology without the steep initial investment. Even better, most leases bundle in maintenance, toner, and repairs, so you’re protected from unexpected costs when something inevitably goes wrong.
What determines your monthly payment? Several factors come into play: print speed and volume capacity, whether you need color or can work with black and white, additional features like stapling or folding, the length of your lease term, and whether you opt for new or refurbished equipment.
One of the biggest perks of leasing is future-proofing your business. As one of our leasing specialists often tells clients: “Leasing shifts the burden of obsolescence to us, giving you the freedom to upgrade when your term ends.”
Many cost-conscious businesses find significant savings with refurbished machines, which typically cost about half as much as new ones. Just be aware they might need more frequent service. For most of our Jacksonville and Orlando clients, a 48 or 60-month lease on a device matched to their actual print volume hits the sweet spot between affordability and reliability.
Why Compare Lease Prices?
Taking time to compare multifunction printer lease prices pays dividends in both the short and long term. Here’s why it matters:
Budget Planning is significantly easier when you have clear expectations about costs. Knowing what you’ll pay each month helps you allocate resources where they’ll have the greatest impact on your business.
Cash Flow Management improves when you lease rather than buy. Instead of a large capital expenditure, you preserve that cash for core business activities that drive growth and profitability.
Technology Refresh Cycles are another important consideration. Different lease terms determine how frequently you can upgrade your equipment, ensuring you’re never stuck with outdated technology.
We’ve seen how businesses throughout Florida benefit from thorough lease comparisons. Our clients in Jacksonville, Orlando, and St. Augustine who take the time to understand their options before signing consistently report higher satisfaction with their leasing decisions.
At Advanced Business Solutions, we believe transparency about multifunction printer lease prices leads to better long-term partnerships. That’s why we’re committed to helping you understand all your options before making this important business decision.
Understanding Multifunction Printer Leasing: How It Works
Think of leasing a multifunction printer like leasing a car. You make monthly payments, get to use a nice piece of equipment, and have options when the term ends. It’s a straightforward process that most Florida businesses find much more manageable than purchasing outright.
What Is an MFP Lease?
A multifunction printer lease is a financial agreement between your business and a financing institution – typically a bank or specialized leasing company. Contrary to what many people think, you’re usually not leasing directly from the equipment manufacturer.
“Leasing a copier is a financial contract generally between the lessee and a bank,” as industry experts often point out. These agreements typically run for 36, 48, or 60 months, though we can arrange shorter or longer terms based on your specific needs.
Your lease document spells out everything you need to know: the exact equipment model, your monthly payment amount, how long the lease runs, what happens when it ends, service guarantees, and how many pages you’re allowed to print each month.
What’s Included in the Monthly Payment?
When looking at multifunction printer lease prices, it’s important to understand that your monthly payment typically covers two distinct components:
The first is the equipment lease – the base payment for the actual hardware. The second is the service agreement that covers maintenance, repairs, and supplies like toner.
Most of our Jacksonville, Orlando, and St. Augustine clients prefer bundled agreements that include everything in one predictable monthly payment. As one of our Jacksonville customers recently told us, “Having everything bundled into one predictable payment makes budgeting so much easier. No more surprise toner purchases or repair bills.”
With a bundled agreement, you’ll get the equipment use, all toner and supplies delivered automatically when you need them, maintenance and repairs handled promptly, remote technical support for quick fixes, and guaranteed service response times – typically next business day or sooner.
For budgeting purposes, expect to pay about 1.5 cents per black and white page and 8 cents per color page under most service agreements. These costs are separate from your base equipment lease.
Factors That Drive the Price
Several key elements influence what you’ll pay for your multifunction printer lease:
Your monthly print volume directly impacts costs. If you print 2,000 pages monthly, you’ll need a different machine than if you print 20,000 pages. Higher-volume devices cost more upfront but typically offer lower per-page costs.
Color capabilities add significantly to your lease price – typically $26-100 more per month than a comparable black-and-white model. A basic monochrome multifunction device might lease for $69/month, while a similar color device starts around $100/month.
Speed matters when it comes to pricing. A slower 20 page-per-minute device might lease for $44/month, while a speedier 45 ppm model could run $69/month or more. For busy offices, the time savings from faster equipment often justifies the additional cost.
Additional features each add to your monthly payment. Stapling and finishing options add $4-15 monthly, booklet-making capabilities cost $10-30 extra, large-capacity paper trays add $5-15, and fax capabilities typically add $3-10 per month.
Lease length significantly affects your monthly payment but impacts total cost differently. A $10,000 copier costs about $300 monthly on a 3-year lease or $200 monthly on a 5-year lease. While the longer term lowers your monthly payment, you’ll pay more in total over the full term.
At Advanced Business Solutions, we help businesses across Florida find the sweet spot between monthly payments that fit their budget and terms that align with their technology refresh cycles. We pride ourselves on transparent pricing and flexible terms that put you in control of your document management costs.
Multifunction Printer Lease Prices in 2025: What to Expect
The leasing market continues to evolve in 2025, with pricing reflecting both technological advances and economic factors. Here’s what businesses across Florida can expect to pay.
Average Multifunction Printer Lease Prices by Volume Tier
Small businesses and large enterprises have dramatically different printing needs, which is reflected in the multifunction printer lease prices you’ll encounter.
For low-volume users printing under 5,000 pages monthly, basic black and white multifunction devices typically run between $50-$100 per month. Add color capabilities, and you’re looking at $75-$150 monthly. These entry-level machines usually operate at speeds of 20-30 pages per minute and handle the essentials: printing, copying, and scanning.
Medium-sized businesses with monthly volumes between 5,000-10,000 pages will find mid-range options more suitable. Expect to pay $100-$200 monthly for black and white devices or $150-$350 for color capabilities. These workhorses typically print at 30-45 pages per minute and include larger paper capacities and some finishing options like stapling.
High-volume environments exceeding 10,000 pages monthly need robust solutions. High-speed black and white systems start around $300-$500 monthly, while color alternatives range from $400-$650. For serious production environments, advanced color systems can reach $600-$1,000 monthly. These powerhouses operate at 45-110+ pages per minute and include advanced finishing options, massive paper capacity, and lightning-fast processing.
We’ve found that most small to medium businesses around Orlando typically invest between $100-$200 monthly for their multifunction printer lease prices when choosing bundled leases that include both equipment and service agreements.
Refurbished vs New Multifunction Printer Lease Prices
Want to stretch your budget further? Refurbished equipment can significantly reduce your multifunction printer lease prices while still delivering reliable performance.
New equipment comes with obvious advantages: full warranty coverage, cutting-edge features, and typically the lowest per-page operational costs. But you’ll pay a premium for that new-machine smell.
Refurbished equipment, on the other hand, typically costs 40-60% less per month. Many businesses are surprised to learn that these pre-owned machines often include similar warranty coverage to new models. You might miss some newer bells and whistles, and service costs could inch higher over time, but the savings are substantial.
This isn’t just theoretical. Recently, one of our Jacksonville clients leased a refurbished Ricoh MP C3504 color multifunction for just $55 monthly—compared to $99 monthly for the equivalent new model. That’s a 44% savings they can redirect to other business priorities!
Industry experts often note that “used machines would be about half the price of new, but older machines may cause problems and the service contract will cost more.” That’s why choosing a quality refurbishment program matters.
At Advanced Business Solutions, our GreenLine refurbished program isn’t just about slapping a new coat of paint on old equipment. We completely recondition each machine mechanically, replace wear parts, and back everything with the same warranty as new equipment. Plus, you’re making an environmentally friendly choice by extending the life of existing technology.
How Lease Term Affects Total Cost
The length of your lease creates an interesting financial trade-off that’s worth understanding before signing.
With a 36-month lease, you’ll face higher monthly payments but enjoy the lowest total cost over the term. Using a $10,000 multifunction device as an example, you might pay approximately $300 monthly, totaling $10,800 over three years. The bonus? You can upgrade to newer technology sooner.
A 48-month lease offers a middle-ground approach with moderate monthly payments. This balanced option works well for most businesses wanting to manage cash flow without committing to equipment for too long.
Stretching to a 60-month lease drops your monthly payment significantly—to around $200 monthly for that same $10,000 machine. But watch out: your total cost climbs to approximately $12,000, and you’re stuck with increasingly outdated technology in those final years.
Think of it like buying a car: the longer the financing period, the lower your monthly payment but the more you pay in interest. With technology that becomes outdated, this effect is even more pronounced. That 5-year lease might seem attractive for its lower monthly payment, but you’ll likely regret being locked into 2025’s technology when 2030 rolls around.
Real-World Lease Price Scenarios
Let’s step away from the abstract numbers and look at what real Florida businesses are actually paying for their multifunction printer leases. These examples come straight from our clients across the Sunshine State.
Startup on a Budget
Meet Coastal Legal Group, a fresh-faced law firm in St. Augustine with just five employees. Their needs were straightforward – reliable document handling without breaking the bank.
They opted for a basic black and white multifunction device running at 30 pages per minute. With a monthly volume of about 2,500 pages, their multifunction printer lease price came to just $69 per month on a 36-month term, including all service and supplies.
The managing partner told us, “We needed something reliable but didn’t want to commit to a long-term lease when our business is still evolving. The 36-month term gives us room to reassess as we grow.”
Their compact system handles all the essentials: network printing for the whole team, scanning documents directly to email, and an automatic document feeder that saves precious time when processing multi-page legal documents. The shorter lease term means slightly higher monthly payments, but provides the flexibility this growing firm needs.
Growing Marketing Agency
Creative Edge, an established Orlando marketing firm with 25 team members, had very different requirements. Their client presentations and marketing materials demanded professional color output.
They selected a mid-range color multifunction system that prints 45 pages per minute and handles about 8,000 pages monthly (with color accounting for 30% of their output). Their multifunction printer lease price runs $275 monthly on a 48-month term, including comprehensive service and supplies.
“The ability to produce high-quality color materials in-house has been a game-changer for our client presentations,” their operations manager shared. “We’re saving thousands compared to outsourcing these print jobs.”
Their system includes booklet finishing for client proposals, 11×17 capability for spreads and larger designs, high-capacity paper trays, and advanced scanning features. The 48-month term struck the perfect balance between manageable monthly costs and staying current with technology.
Enterprise Production Floor
At the high end of the spectrum, we have Florida Manufacturing Solutions, a Jacksonville company with over 200 employees. Their documentation needs are massive, producing training materials, product guides, and marketing collateral in-house.
Their high-volume color production system prints at 65 pages per minute and handles a whopping 50,000 pages monthly. Their multifunction printer lease price is $925 per month on a 60-month term, with full service coverage and supplies included.
“Having production-level printing capabilities on-site gives us control over our documentation and training materials,” their facility manager explained. “The predictable monthly cost makes budgeting straightforward, even with our high volume.”
This powerhouse system includes professional finishing options, perfect binding for manuals, banner printing capabilities, and advanced color management tools. The longer 60-month term made sense for their stable, high-volume operation where maximizing the monthly payment was more important than frequent technology upgrades.
These real-world examples demonstrate how multifunction printer lease prices vary dramatically based on business needs. At Advanced Business Solutions, we’ve helped hundreds of Florida businesses find the perfect balance between capability and cost, whether they’re just starting out or managing enterprise-level document needs.
Negotiation Tips & Cost-Saving Strategies
Securing the best multifunction printer lease prices requires knowledge and negotiation. Here are strategies that have helped our Florida clients save significantly.
Key Questions Before Signing
Before signing any lease agreement, ask these critical questions:
- What is the total monthly cost including service/supplies? Get a complete picture of all costs, not just the base lease payment.
- What print volume allowances are included? Understand exactly how many pages (both color and B&W) are covered before overage charges apply.
- What happens at the end of the lease term? Know your options for return, purchase, or upgrade.
- What are the early termination fees? Understand the costs if your business needs change before the lease ends.
- How quickly can equipment be serviced if issues arise? Confirm response time guarantees and what happens if they’re not met.
- Is training for staff included? Ensure your team can take advantage of all device features.
One client in Gainesville saved over $2,000 by asking about the buyout option before signing. “The sales rep initially quoted a fair market value buyout, but when I asked specifically about a $1 buyout option, they were able to restructure the lease with only a minimal increase in monthly payment.”
Avoiding Hidden Costs
Watch for these common hidden costs that can significantly increase your total expenditure:
Delivery and Installation Some leases don’t include these services, which can add $200-500 in upfront costs.
Automatic Renewal Clauses Many leases automatically renew for 12 months if not canceled within a specific window (often 90-180 days before expiration).
Mandatory Insurance Some lessors require equipment insurance; if you don’t provide proof of coverage, they may add fees to your monthly payment.
Excessive Overage Charges Standard rates are 1-1.5¢ per B&W page and 7-10¢ per color page, but some contracts charge much more.
Return Shipping End-of-lease return shipping can cost $200-500 if not negotiated upfront.
At Advanced Business Solutions, we provide transparent agreements without these hidden costs, but it’s always wise to read the fine print with any lease.
Tax & Accounting Advantages
Leasing offers several financial advantages beyond preserving capital:
Operating Expense vs. Capital Expenditure Lease payments are typically considered operating expenses rather than capital expenditures, making them fully tax-deductible in the year they’re paid.
Section 179 Deductions Some leases qualify for Section 179 deductions, allowing you to deduct the full cost of equipment in the first year.
Predictable Budgeting Fixed monthly payments simplify budgeting and financial planning.
As one accountant who works with our Orlando clients noted, “The predictability of lease payments makes financial planning much simpler than dealing with the irregular expenses of owned equipment—from toner purchases to unexpected repairs.”
End-of-Lease Paths & Hidden Costs
The day your lease agreement ends might seem far away when you first sign the paperwork, but understanding your options now can save you significant headaches and expenses later.
Return or Upgrade?
When your lease term winds down, you’ll typically face three paths forward, each with its own considerations.
If you choose to return the equipment, you’ll need to coordinate pickup with your leasing company. This sounds simple enough, but many businesses are caught off guard by the logistics involved. The printer needs to be in good working condition (normal wear and tear excepted), and you’ll likely need to pay for shipping unless you negotiated this upfront.
“Most people don’t realize they need to budget for data security wiping,” explains one of our Jacksonville clients who recently returned their device. “Our lease didn’t include this critical step, which added a $250 fee we hadn’t planned for.”
Upgrading to new equipment often comes with pleasant perks. Many leasing companies, including us at Advanced Business Solutions, offer incentives like waived return fees for your old device and preferred pricing on new models.
One of our Orlando clients recently shared: “The transition was seamless. Our new printer was installed the same day the old one was removed, so we experienced zero downtime. Plus, our new multifunction printer lease price actually dropped by 10% even though we got a more advanced model.”
If you still love your current device, extending the lease might make sense. You can continue month-to-month, though typically at a higher rate, or negotiate a fixed extension. This works well for businesses that have found their perfect printing solution and aren’t ready for change.
$1 Buyout vs Fair-Market-Value
The type of lease you initially chose will significantly impact your end-of-term options and costs.
With a $1 Buyout Lease, you’ll pay higher monthly rates throughout the lease, but you’ll own the equipment for just one dollar when the term ends. This eliminates return logistics and gives you an asset your business owns outright. These leases typically come with monthly payments about 10-15% higher than their FMV counterparts.
A Fair-Market-Value (FMV) Lease offers lower monthly payments during the lease term—a benefit for cash flow. At the end, you can purchase the equipment at its current market value (typically 10-25% of the original cost) or simply return it. This option provides more flexibility if you like to stay current with technology.
“I initially thought the $1 buyout was the obvious choice,” confessed a small business owner in St. Augustine. “But when I ran the numbers, the FMV lease saved us nearly $3,000 over the term, and we still decided to upgrade rather than buy the old machine anyway.”
Service & Maintenance After the Lease
If you decide to keep your equipment beyond the lease—either through buyout or extension—service becomes a critical consideration.
Extended Service Agreements typically cost 15-20% of the original equipment value annually. While this isn’t cheap, it provides peace of mind with coverage for parts, labor, and sometimes supplies. For a $10,000 printer, expect to pay $1,500-2,000 per year for continued coverage.
Some businesses opt for Time & Materials Service, paying only when service is needed. This can work well if your equipment has been reliable, but it carries the risk of unexpected costs. One emergency repair can quickly exceed what you would have paid for annual coverage.
The Self-Maintenance route carries the lowest direct cost but the highest risk of downtime. Unless your organization has technical expertise specifically with multifunction printers, this option rarely makes financial sense when you consider the productivity cost of equipment failures.
At Advanced Business Solutions, we understand that Florida businesses have unique needs after their leases end. That’s why we offer flexible post-lease service options, including discounted rates for loyal customers who choose to keep their equipment. We’ve found that transparent discussions about end-of-lease options early in the relationship lead to the smoothest transitions and happiest clients.
What happens at the end of your lease should be part of your decision-making process at the beginning. The right choice depends on your business needs, cash flow considerations, and how quickly you need to refresh your technology.
Frequently Asked Questions about Multifunction Printer Leasing
How long should my lease term be?
Choosing the right lease term feels a bit like finding the perfect pair of shoes – it needs to fit your business just right. Most of our Florida clients ask this question first when exploring multifunction printer lease prices.
A 36-month lease works beautifully for businesses experiencing rapid growth or those who like staying on technology’s cutting edge. You’ll pay more each month, but your total cost over time is lower, and you can upgrade sooner. Think of it as the “nimble” option.
The 48-month lease has become what we call the Goldilocks zone – not too long, not too short. It balances your monthly payment with overall cost while giving you a reasonable technology refresh cycle. Most of our clients in Jacksonville and Orlando find this term hits their sweet spot.
For stable businesses with consistent printing needs, the 60-month lease offers the lowest monthly payment. While you’ll pay more in total over time, spreading payments across five years can be easier on your monthly budget. Just remember you’ll be using the same technology longer.
We always recommend aligning your lease with your broader business planning. If your company reviews all technology needs every 4 years, a 48-month lease fits perfectly into that rhythm.
What happens if I exceed my monthly print volume?
It happens to the best of us – sometimes print volume spikes unexpectedly. When you exceed your monthly print allowance, overage charges typically kick in, usually around 1-2¢ per black and white page and 7-12¢ per color page. These charges typically appear on your quarterly bill.
One client in St. Augustine called us in a panic after their marketing department printed thousands of unexpected color flyers for an event. Fortunately, their lease included “pooling” – where unused pages from previous months offset overages in busy months.
To avoid surprise costs, we suggest selecting a volume allowance that’s about 10-15% higher than your typical monthly usage. This gives you breathing room for those inevitable busy months. At Advanced Business Solutions, we’ve built flexibility into our agreements, allowing volume adjustments mid-lease if your business needs change significantly.
Can I add more devices mid-lease?
Yes! Business growth shouldn’t be constrained by your printer lease. Most leasing companies, including our partners, offer two approaches to adding equipment mid-lease:
With co-termination, we add new equipment to your existing lease and recalculate your payments. Everything ends at the same time, which simplifies administration. The trade-off is that your newer equipment might have a shorter term than usual.
The separate lease approach gives each device its own agreement. Your original lease stays unchanged, and the new equipment gets its own timeline. This offers more flexibility but means you’ll have multiple end dates to track.
A dental practice we work with in Orlando started with one device and added three more as they expanded to new locations. “Adding devices mid-lease was much simpler than we expected,” their office manager told us. “Advanced Business Solutions handled all the coordination with the leasing company, and our monthly payment was adjusted to include all machines under a single contract.”
The best approach depends on your specific situation – we’re happy to walk through the options and find what works best for your business needs and budget constraints.
Conclusion
Navigating multifunction printer lease prices can feel like walking through a maze of options and numbers. But with the right information—and the right partner—you can find a lease that perfectly fits both your budget and your printing needs.
At Advanced Business Solutions, we take pride in offering straightforward, flexible leasing options for businesses throughout Florida. Our clients don’t just come from one city—they span Jacksonville, Orlando, St. Augustine, and Gainesville. They all benefit from what we consider the essentials of a good leasing experience:
- Lease terms that flex with your needs (from 24 to 60 months)
- Never running out of toner thanks to our automatic supply restocking
- Service agreements that actually deliver when you need help
- Options for both shiny new equipment and quality refurbished machines
- Support from real people based right here in Florida—not some distant call center
The cheapest monthly payment rarely equals the best deal. Think about what you’ll really pay over time, including service calls, toner cartridges, and what happens when your lease ends. A slightly higher monthly payment might save you thousands in the long run.
Whether you’re a scrappy startup looking for your first office printer or a large enterprise managing dozens of devices, finding that sweet spot between capability and cost is what matters most. The right machine should make your workday easier, not drain your budget.
We’ve helped hundreds of Florida businesses find their perfect match in the multifunction printer world. Some needed basic models for occasional use, while others required production-level workhorses handling thousands of pages daily. In each case, the right lease made all the difference.
For more details about how a well-structured multifunction printer lease can benefit your specific business situation, explore our copier and printer leasing benefits or reach out to our team. We’re happy to talk through your options without the sales pressure.
