A short term copier lease provides businesses with temporary access to high-quality printing equipment without long-term commitments. If you’re looking for quick, flexible document solutions, here’s what you need to know:
- Duration: Typically 1 week to 12 months
- Cost: $65-$900 per month depending on equipment type
- Best for: Events, conferences, temporary offices, seasonal needs
- Includes: Equipment, maintenance, supplies, delivery, setup
- No long-term contract required
When your business faces a sudden printing need but doesn’t want to commit to a multi-year agreement, a short term copier lease offers the perfect middle ground between daily rentals and long-term financial commitments.
“Finding a commercial-grade office copier on a short-term basis can be a challenge,” notes one industry expert. Yet temporary leasing options have grown significantly in recent years, with providers now offering flexible terms that cater to businesses with time-limited projects.
Unlike traditional 3-5 year copier leases that lock you into lengthy contracts, short-term leases give you the freedom to access high-quality equipment for days, weeks, or several months. This approach preserves cash flow while still providing professional-grade document capabilities when you need them most.
Short-term copier leases are particularly valuable for:
- Trade shows and conferences needing on-site printing
- Legal firms handling document-heavy cases
- Construction sites requiring temporary office equipment
- Accounting offices during tax season
- Businesses experiencing unexpected equipment failures
- Project-based teams with temporary document needs
The flexibility of short-term leasing means you get premium commercial equipment without the premium long-term price tag. Most agreements include delivery, setup, maintenance, and even technical support throughout the rental period.
What Is a Short Term Copier Lease?
A short term copier lease is exactly what it sounds like—a hassle-free way to get a business-grade copier without signing your life away. These flexible agreements typically run from just one week up to 12 months, giving you high-quality printing power exactly when you need it, without the headache of ownership.
Think of it as “borrowing with benefits.” You get all the perks of a professional machine without emptying your bank account upfront or committing to years of payments.
Here’s what makes a short term copier lease so appealing:
- It’s a monthly operating expense rather than a capital investment (your accountant will thank you)
- Everything’s included—the machine, service, maintenance, and even supplies
- The whole package comes with delivery, setup, and removal when you’re done
- You can extend, upgrade, or walk away as your business needs change
At Advanced Business Solutions, we’ve watched more and more Florida businesses from Jacksonville to Orlando accept these flexible options. Why? Because they make sense for real-world situations.
“When you’re down to the wire, dealing with a sharp upturn in printing or planning for an event, you can count on a short-term lease to get you through it,” as one of our document specialists puts it. This approach lets you match your equipment expenses directly to specific projects or seasonal demands—no waste, no fuss.
Short Term Printer Rental Services
How a Short Term Copier Lease Differs From Rentals and Long-Term Contracts
Confused about whether to rent, lease short-term, lease long-term, or buy outright? You’re not alone. Here’s how they stack up:
| Feature | Short Term Lease | Daily/Weekly Rental | Long-Term Lease (3-5 years) | Purchase |
|---|---|---|---|---|
| Duration | 1 week to 12 months | 1-30 days | 36-60 months | Permanent |
| Monthly Cost | $100-$650 | Higher daily rate | $65-$900 | One-time payment |
| Upfront Payment | Minimal or none | Often requires deposit | May require first/last payment | Full purchase price |
| Maintenance Included | Yes | Yes | Often additional | Additional cost |
| Supplies Included | Usually yes | Usually yes | Often additional | Additional cost |
| Ownership | No | No | No (unless $1 buyout) | Yes |
| Tax Benefits | Operating expense | Operating expense | Operating expense | Capital depreciation |
| Flexibility | High | Very high | Low | None |
A short term copier lease hits that sweet spot in the middle. Daily rentals work great for that weekend conference but will cost you an arm and a leg if extended. Long-term leases might save a few dollars monthly but lock you into a relationship longer than some marriages. And buying outright? Unless you have cash to burn and love paying for repairs, it’s rarely the best option for technology that becomes outdated quickly.
“Leasing is generally more cost-effective for needs longer than six months, while renting is best for periods shorter than six months,” according to industry experts. That said, many providers (ourselves included) use these terms somewhat interchangeably for arrangements under a year—so focus on the terms rather than the label.
When Does a Short Term Copier Lease Make Sense?
A short term copier lease shines brightest in these common scenarios:
When tax season hits and your accounting firm needs extra printing muscle. When your retail store faces the holiday rush. When your construction project needs on-site document capabilities. These seasonal business spikes are perfect for temporary equipment.
Temporary project offices like film productions, campaign headquarters, or pop-up locations benefit tremendously from short-term solutions. Why invest in permanent equipment for a temporary space?
Planning events and conferences? Nothing’s worse than running out of printing capacity when you’re coordinating a trade show or multi-day corporate gathering.
Law firms handling major cases create what insiders call “legal war rooms“—document-intensive operations that might need massive printing capacity, but only for the duration of a specific case. We recently helped a Jacksonville firm with exactly this situation—they needed high-volume printing for just three months.
Business transitions like office moves, renovations, or waiting periods between equipment purchases create perfect opportunities for short-term solutions.
Need to preserve cash flow for other priorities? A short-term lease keeps your capital free while still giving you the tools you need.
Want to test-drive equipment before committing? Try before you buy with a short arrangement.
Facing equipment breakdown? A short term copier lease provides perfect disaster recovery while your permanent equipment gets repaired.
The tax advantages alone make these arrangements worth considering—they’re typically 100% tax-deductible as operating expenses, helping your bottom line while meeting your immediate document needs.
Benefits, Costs & Financial Advantages
When you’re considering a short term copier lease, the financial perks go well beyond just flexibility. Let’s talk about why so many Florida businesses find this option makes perfect sense for their bottom line.
Think about the relief of knowing exactly what you’ll pay each month. No surprises, no unexpected repair bills showing up when you least expect them. That’s the beauty of these short-term arrangements – they bundle everything into one predictable payment, making your budgeting job so much easier.
“Most people don’t realize how quickly those toner cartridges and maintenance calls add up when you own a machine outright,” explains our leasing specialist. “With a short term copier lease, those worries simply disappear.”
Brand-new commercial copier you were eyeing? The one with the $25,000 price tag? With a short-term lease, you can keep that capital in your bank account where it belongs. No massive upfront investments required – just a modest monthly payment that keeps your cash flow healthy and your options open.
Your business credit lines stay untouched too. Unlike some financing options that tie up your borrowing power, these flexible arrangements typically don’t impact your existing credit facilities. Many of our Florida clients appreciate that we offer “no credit needed” options for temporary equipment needs.
Come tax time, you’ll appreciate another hidden benefit – these short-term leases are generally 100% tax-deductible as operating expenses. Your accountant will likely tell you this offers better tax treatment than the complicated depreciation schedules that come with purchased equipment.
What’s included in your short term copier lease? Pretty much everything you need: delivery and installation of your equipment, complete network setup, all your toner and supplies (often automatically restocked before you run out), any maintenance or repairs, responsive technical support, and even removal when you’re done. It’s truly a worry-free package.
“Contrary to popular belief, a short-term lease is not the same as a traditional lease,” our leasing specialist points out. “These arrangements are designed specifically for flexibility, with terms that favor the business needing temporary equipment.”
Printer Rental Cost: Save Money
Real-World Savings Snapshot
Let me share some real examples of how our short term copier lease solutions have helped Florida businesses save money:
An Orlando conference organizer needed a color copier for just five days. Instead of purchasing a $13,000 machine, they paid a simple $650 flat fee for a high-capacity color MFP, complete with delivery, setup, and removal. That’s over $12,350 saved with one smart decision.
During tax season, an accounting firm in St. Augustine temporarily needed two additional B&W copiers. Rather than committing to a 36-month lease, they opted for our 3-month solution at $195 per device monthly. Total cost: $1,170. Total savings compared to a long-term commitment: more than $4,680.
A Jacksonville construction company equipped their temporary job site office with a multifunction printer for eight months at just $149 monthly. Their total investment of $1,192 saved them over $3,800 compared to purchasing – not to mention avoiding all those maintenance headaches and eventual disposal costs.
What particularly delights our clients is that these arrangements typically require zero security deposits. Unlike traditional equipment rentals that often demand substantial upfront payments, our short term copier lease options keep your initial investment minimal.
The return on investment becomes crystal clear when you compare the cost of our short-term solutions against the long-term financial commitment of purchasing or traditional leasing. For temporary needs, the math simply makes sense.
Make Financial Sense: Printer Rental
Perfect Use Cases & Equipment You Can Lease Short Term
The beauty of a short term copier lease lies in its versatility. From my experience working with Florida businesses, I’ve seen these flexible arrangements save the day in countless scenarios. Let’s explore where they shine brightest and what equipment you can actually get your hands on without a long-term commitment.
Events and Conferences
There’s nothing quite like the organized chaos of a trade show at Orlando’s Orange County Convention Center. When you need professional document capabilities right on the show floor, a short term copier lease delivers exactly what you need, where you need it.
I remember helping a client who was panicking three days before their conference in St. Augustine – they’d forgotten to arrange printing capabilities. We had them up and running with a professional-grade system within 48 hours, and their event went off without a hitch.
Seasonal Business Peaks
Tax season can feel like running a marathon for accounting firms. Many of our CPA clients boost their document capacity for just those few critical months rather than investing in equipment that would sit underused the rest of the year. The same goes for retailers during holiday rushes and schools during enrollment periods – when your document needs spike temporarily, why pay for permanent equipment?
Legal Case Management
Law firms handling major litigation often create dedicated “war rooms” where thousands of case documents need organizing, copying, and distributing. These temporary but intensive document hubs need reliable, high-capacity equipment that can disappear once the case concludes.
Construction and Project Management
Construction sites aren’t exactly known for their gentle handling of office equipment. Yet project managers still need to print plans, contracts, and daily reports. A short term copier lease provides rugged, reliable solutions that arrive when the project breaks ground and disappear when you’re ready to hand over the keys.
Healthcare Initiatives
Pop-up vaccination clinics, temporary medical facilities, and health screenings all require reliable document management for patient records and administrative paperwork. When healthcare providers need temporary equipment that meets strict security and reliability standards, flexible leasing provides the perfect prescription.
Corporate Transitions
During mergers, acquisitions, or office renovations, business doesn’t stop – but your regular document infrastructure might. Temporary solutions bridge the gap while you’re figuring out your permanent setup.
When it comes to what equipment you can actually lease short-term, you’ve got options across the entire spectrum:
Desktop multifunction printers deliver essential capabilities for small teams or limited spaces, typically running $65-$100 monthly with print speeds of 25-35 pages per minute. They’re perfect when you need basic functionality without taking up valuable floor space.
Floor-model business copiers hit the sweet spot for most temporary needs at $150-$350 monthly. With speeds of 35-55 pages per minute, network connectivity, and professional finishing options like stapling and collating, they handle most business demands with ease.
For intensive document environments, production-level systems bring industrial strength to temporary setups. At $400-$900 monthly, these powerhouses pump out 60-100+ pages per minute with advanced finishing capabilities and enterprise-grade security features.
We even offer specialty devices like wide-format printers for architectural plans, high-security systems for sensitive documents, and color-calibrated systems for marketing materials.
Rent Printers Near Me: Fast Guide
Popular Models & Feature Checklist
When helping clients select equipment for a short term copier lease, I always focus on matching capabilities to actual needs. There’s no sense paying for features you won’t use during a temporary arrangement.
The most essential features to consider include appropriate print speed for your volume, adequate paper capacity, network connectivity that works with your setup, and basic scanning/copying functions that match your workflow.
For businesses with more sophisticated needs, look for advanced features like cloud connectivity, mobile printing, finishing options (stapling, hole-punching, booklet creation), and security features like user authentication. Modern touchscreen interfaces make temporary equipment more user-friendly, while OCR capabilities can transform your scanned documents into searchable PDFs.
Some of our most frequently requested models include the versatile Xerox WorkCentre 7845 with its 45 ppm color output and 11×17 capability, the security-focused Canon imageRUNNER ADVANCE C5535i, the eco-friendly Kyocera ECOSYS M8124cidn, the energy-efficient HP PageWide Pro 477dw, and the security-powerhouse Sharp MX-3570N.
“When selecting equipment for temporary use,” as our equipment specialist often tells clients, “focus on the specific features you need rather than getting distracted by bells and whistles. This ensures you’re not paying for capabilities you won’t use during the lease period.”
Practical Copier Rental & Printer Rentals
How to Set Up a Short-Term Lease in 8 Steps
Getting your short term copier lease up and running doesn’t have to be complicated. At Advanced Business Solutions, we’ve streamlined the process for businesses across Jacksonville, Orlando, and throughout Florida. Let’s walk through our simple 8-step approach that gets you from “we need a printer” to “we’re printing” with minimal hassle.
1. Needs Analysis
We start by having a friendly conversation about what you’re really looking for. No technical jargon—just straightforward questions about:
How many pages you’ll likely print each month, whether you need color or just black and white, what paper sizes you’ll use, and if you need extras like stapling or hole-punching. We’ll also chat about where the machine will live and your network setup.
“Most clients know they need a copier but aren’t sure which features matter,” says our solutions specialist. “Our job is to match you with equipment that does exactly what you need—nothing more, nothing less.”
2. Quote Request
Once we understand what you’re looking for, we’ll quickly put together a clear, no-nonsense quote that spells out exactly what you’re getting and what it costs. No hidden fees, no surprises—just transparent pricing that includes the equipment, monthly cost, all included services, and delivery details.
3. Equipment Selection
Based on your specific needs, we’ll recommend models that make sense for your situation. You’ll get to review the options and ask questions before making your choice. We focus on practical solutions rather than trying to upsell you to equipment with bells and whistles you’ll never use.
4. Agreement and Approval
We’ve made our paperwork refreshingly simple. Our short term copier lease agreements are straightforward, with clear terms and no fine print designed to trap you. Most approvals happen the same day, and we offer flexible options for businesses of all sizes and credit situations.
5. Delivery and Installation
When approval is complete, our friendly technicians will bring your equipment right to your door. They’ll unpack it, set it up, make sure it’s working properly, and even clean up all the packaging materials when they’re done.
6. Network Configuration
Our IT folks will connect your new machine to your network, install necessary drivers on your computers, set up scanning and email functions, configure any security features you need, and thoroughly test everything. We don’t consider the job done until your equipment is fully functional within your existing systems.
7. User Training
There’s nothing worse than a new machine that no one knows how to use. That’s why we provide hands-on training for your team, covering basic operations, those handy advanced features, how to replace supplies, and who to call if you need help. We keep it simple and practical so everyone feels comfortable.
8. End-of-Lease Pickup
When your lease period wraps up, we make the process just as smooth as the setup:
We’ll reach out before your end date to confirm or discuss extending if your needs have changed. Then we’ll schedule a convenient pickup time, handle all the disconnection and removal, and never surprise you with unexpected fees.
“We designed our process to be refreshingly simple,” our operations manager explains. “When you need a temporary solution, you shouldn’t have to jump through hoops to get it.”
Copier Rental Agreements: Comprehensive Guide
Sample Timeline: From Call to First Copy
Here’s what our Florida customers typically experience when setting up a short term copier lease with us:
Day 1: You call us, we chat about what you need, and you receive a same-day quote. In most cases, we can also complete the agreement and credit approval that same day.
Day 2-3: We schedule delivery, prepare and test your equipment, deliver and install it at your location, and connect everything to your network.
Day 3-4: We train your team, ensure you’re up and running, and follow up to make sure you’re happy with everything.
Need it faster? For urgent situations, we offer expedited service with same-day or next-day delivery throughout much of Florida. We understand that when you need temporary equipment, you usually need it now—not next week.
If your project runs longer than expected, extending your lease is as simple as a phone call. We can typically extend terms week-by-week or month-by-month, giving you the flexibility your business needs without locking you into anything long-term.
Save Time with Copier Rentals Solution
Vendor Checklist & Support Expectations
Choosing the right provider for your short term copier lease makes all the difference between a smooth experience and a frustrating one. Let’s talk about what real support should look like when you’re leasing temporary equipment.
Comprehensive Support Package
A quality lease isn’t just about the hardware—it’s about peace of mind. Your short term copier lease should come with support that feels like an extension of your team:
“We had a paper jam at 4:30 on a Friday before a big presentation Monday morning. Their technician was there within the hour and saved our weekend,” shared one of our Jacksonville clients.
Look for providers offering on-site technical support for those issues that simply can’t be solved remotely. The best companies also provide remote troubleshooting for software hiccups, regular maintenance visits to prevent problems before they start, and automatic supply monitoring so you never run out of toner mid-project.
Service Level Agreements (SLAs)
Words are nice, but guarantees are better. Quality providers back their promises with clear SLAs that spell out exactly what you can expect:
Response times should ideally be 4 hours or less for urgent issues—because when you’re on a tight timeline with a short term copier lease, every hour of downtime hurts. Ask about resolution timeframes and what happens if they can’t fix your equipment quickly. Will they provide a replacement? Do they offer weekend support for those Sunday night preparation sessions before Monday meetings?
Supply Management
Running out of toner before a deadline is the stuff of office nightmares. The best providers take this worry completely off your plate with:
“I never even think about toner anymore,” one Orlando client told us. “It just shows up before I need it, like magic.” That’s the beauty of automated supply monitoring—the system knows when you’re running low and ships replacements automatically.
Beyond toner, ask about paper options, staples, and other finishing supplies. Many providers also offer environmental programs for recycling used materials, helping your temporary office setup maintain your company’s sustainability commitments.
Geographic Coverage
For businesses spanning multiple Florida locations or hosting events across the state, consistent support matters. Your provider should offer seamless service whether you’re in Jacksonville, Orlando, or anywhere in between.
At Advanced Business Solutions, our factory-trained technicians cover all of Florida with the same level of expertise and response times. We coordinate between service teams when needed, ensuring you never fall through the cracks between service areas.
“When you’re leasing equipment for a short term, reliability becomes even more critical,” explains our service manager. “You don’t have time for extended downtime or learning curves – the equipment needs to work flawlessly from day one.”
Our automatic supply restocking program monitors toner levels remotely and ships replacements before you run out, eliminating the need to manage inventory or place emergency orders. This proactive approach ensures continuous operation throughout your lease period.
Flexible Printer Rental Solutions for Office
Questions to Ask Before Signing
Before you sign on the dotted line for your short term copier lease, arm yourself with these essential questions:
What exactly does the monthly payment include? Some providers advertise low rates but charge extra for service outside business hours or exclude certain supplies.
How quickly will you respond when there’s a problem? Get specific guarantees in writing about response times and what happens if they can’t meet them.
Are there hidden fees lurking in the contract? Ask specifically about delivery charges, network setup fees, early termination penalties, and “excessive wear” charges that sometimes appear at lease-end.
How do you handle page overages? Most leases include a monthly page allowance—find out the per-page cost if you exceed it and how color pages are counted compared to black and white.
What happens to our data when we’re done? Modern copiers store documents on internal hard drives—make sure your provider has secure protocols for wiping this data when the lease ends.
Who handles pickup, and what condition must the equipment be in? Avoid surprise charges by understanding the end-of-lease expectations.
Can we extend if needed? The best short term copier lease providers offer flexible extensions without significant price increases—perfect when that “three-month project” unexpectedly stretches to four.
At Advanced Business Solutions, we believe transparent communication builds trust. We’ll answer all these questions clearly before you sign, ensuring your temporary equipment solution delivers exactly what you need, when you need it, without surprises.
Flexible Printer Rental Solutions for Office
Frequently Asked Questions about Short-Term Copier Leasing
What’s included in the monthly payment?
When you sign up for a short term copier lease with us at Advanced Business Solutions, we believe in keeping things simple and transparent. Your monthly payment covers practically everything you need:
The equipment itself is just the beginning. We include all service and maintenance to keep your machine running smoothly, plus parts and labor for any repairs that might pop up. No need to worry about toner running out either – we’ve got you covered with all supplies (except paper in most cases, though we can add that too if you’d like).
“Our clients love knowing exactly what they’re paying each month,” says our customer service manager. “No surprise bills or hidden costs means easier budgeting and peace of mind.”
Technical support is always just a phone call away, and we handle both the initial delivery and setup as well as the end-of-lease pickup. If you need specialty items like staples for finishing units or specialty papers, those might be additional – but all the standard stuff is bundled into one predictable monthly fee.
Can I convert my short term lease to a purchase or long-term deal?
Absolutely! We’ve designed our short term copier lease options with flexibility in mind. Many clients start with a temporary solution and then decide they want to keep the equipment longer. When that happens, we’re ready with several options:
If you’d like to move to a traditional lease, we can apply a portion of your short-term payments toward a longer agreement. This lets you keep the same equipment (avoiding any workflow disruptions) while reducing your monthly payments through a longer term. We can even add upgraded features if your needs have expanded.
Prefer to own the equipment outright? We offer fair market value purchase options at the current equipment value, lease-to-own programs that convert your payments to equity, and even trade-in allowances if you’re looking to upgrade to newer technology.
“Business needs change – sometimes faster than expected,” our leasing specialist points out. “We never want our clients feeling stuck with equipment that no longer fits their requirements.”
How fast can the copier arrive and be ready to use?
When you need equipment quickly, we deliver. For businesses throughout Florida, here’s our typical timeline:
Most quote requests receive same-day responses, with credit decisions typically coming within hours. In many cases, we can complete the entire agreement process in a single day.
For delivery, we maintain a 24-48 hour standard window across Florida, with next-day delivery available in most areas. If you’re facing a truly urgent situation in Jacksonville, Orlando, or other major locations, we can often arrange same-day service.
Our technicians have installation down to a science: 1-2 hours for setup and network configuration, followed by 30-60 minutes of basic user training. In most cases, you’ll be up and running the same day we deliver.
“We’ve refined our ‘plug-and-play’ approach over years of experience,” explains our operations manager. “Your equipment arrives preconfigured as much as possible, which dramatically cuts down setup time.”
For special events or critical business needs, we offer priority scheduling to ensure your short term copier lease equipment is operational exactly when you need it. Our statewide service network allows us to respond quickly whether you’re in St. Augustine, Tampa, or anywhere else in our Florida service area.
Conclusion
A short term copier lease provides the perfect solution when your business needs temporary document capabilities without getting tied down. Whether you’re organizing a conference in Orlando, managing a construction site in Jacksonville, or handling a document-heavy case in St. Augustine, these flexible arrangements deliver professional equipment exactly when and where you need it.
Here at Advanced Business Solutions, we’ve refined our short-term leasing program over the years to give Florida businesses the ultimate combination of flexibility and service. Our clients appreciate that we make the entire process simple – from initial inquiry to final pickup.
“The equipment arrived exactly when promised and worked perfectly throughout our three-day conference,” shared one of our Orlando clients. “Having professional printing capabilities on-site made a tremendous difference in how we could respond to attendee needs.”
What sets our short term copier lease program apart is our commitment to hassle-free service. We handle everything – delivery, setup, network configuration, and training – so you can focus on your business rather than worrying about your printing equipment. When your lease ends, we’ll take care of pickup and removal with the same efficiency.
Our Florida clients particularly value our automatic supply monitoring system. Rather than waiting until you run out of toner to place an order, we track usage remotely and ship replacements before you need them. This proactive approach eliminates the frustration of unexpected downtime during critical projects.
With flexible terms ranging from days to months, you’ll never pay for equipment longer than you need it. And if your needs change? No problem – we can easily extend your lease, upgrade your equipment, or convert to a longer-term arrangement if that makes more sense for your evolving business.
The business world has changed. Today’s organizations need agility and flexibility, not rigid long-term commitments for essential office equipment. Our short term copier lease options deliver exactly that – professional document capabilities without professional-level commitments.
Ready to find how a short-term lease can address your temporary document needs? Our team is standing by to discuss your specific requirements and show you just how simple and affordable a short-term solution can be.
